Event Planner

Job Summary Bernstein’s Fine Catering is a premier off‑premises catering and events company based in Dayton, Ohio. This role works directly with an Event Producer with the planning, coordination, and administration of events. Responsibilities • Serve as a primary or secondary point of contact for clients during the planning phase • Create, maintain, and update detailed event order by ensuring the accuracy of all details • Track revisions and communicate changes clearly to the Event Producer • Communicate event details to culinary, operations, staffing, and logistics teams • Prepare events for production meetings and follow up on assigned action items • Flag potential challenges early, including timing, flow, staffing needs, or venue constraints • Manage multiple events simultaneously at different stages of planning • Track planning deadlines and ensure all information is finalized on schedule • Maintain organized, complete event files to support smooth execution • Support the Event Producer by handling planning details and follow‑ups • Act as an extension of the Event Producer’s standards and communication style • Help manage event volume as the producer’s book of business grows • Attend venue walkthroughs or planning meetings • Provide on‑site support for complex or high‑profile events • Conduct planning calls and meetings to review menus, timelines, floor plans, rentals, and logistics • Provide professional, timely responses to client questions • Guide clients through planning milestones and important deadlines • Exceptional customer service skills combined with outstanding organizational abilities to handle multiple projects simultaneously. • Experience in catering coordination and guest services.

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