Event Planner

About the position

The Event & Large Meeting Planner is responsible for the planning and execution of large-scale, complex events including conferences, conventions, and corporate meetings. This role manages the full event lifecycle—from strategy and budgeting through on-site delivery—while ensuring alignment with business objectives, regulatory requirements, and attendee experience standards.

Responsibilities

Partner with internal stakeholders to define event goals, scope, timelines, and budgetsPlan and execute high-attendance events, managing multiple projects simultaneouslySource venues and negotiate contracts; oversee room setups, catering, A/V, transportation, and registrationDevelop and manage event budgets; track expenses and review vendor invoicesCoordinate and manage vendors including A/V, catering, security, technology, and speakersTravel to events as needed to oversee on-site setup, registration, and live executionCollaborate with Marketing and Communications on branding, promotions, and attendee communicationsUtilize event technology platforms for registration, virtual/hybrid events, and reportingIdentify risks and implement contingency plansSupport post-event reporting and continuous improvement effortsPerform other duties as assignedRequirements

Bachelor’s degree in hospitality, business, tourism, marketing, or related field3+ years of experience in event planning, large meeting planning, or hospitality operationsExperience managing large, complex, or high-attendance eventsStrong negotiation, communication, and organizational skillsProven budget management and vendor coordination experienceAbility to multitask, make sound decisions under pressure, and maintain strong attention to detailProficiency with Microsoft Office and collaboration tools (Outlook, Teams); familiarity with event management or CRM platformsNice-to-haves

Experience supporting events for a distributed or remote workforceBilingual (English/Spanish)Lean Six Sigma or Six Sigma Yellow Belt certification