Event Planner

Event PlannerJob Number: S15162PWorking Title: Event PlannerDepartment: Law School-GeneralPosition Information Classification Title: Event Planner IIFLSA: ExemptFTE: 1.0Employment Type: EmployeeBenefits Eligibility: EligibleSchedule: Monday – Friday, 8AM to 5PM. Periodic work on evenings and weekends for events.Salary: $55,000 - $60,000, commensurate with experience.Posting Date: 05/15/2026Closing Date: 06/15/2026Location: Athens AreaEEO StatementThe University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status.Position SummaryThe Event Planner performs professional duties in planning, developing, coordinating, implementing, and managing events at the School of Law. This position will coordinate event logistics for conferences, meetings, meals, receptions, and various special events. The role collaborates with departments such as Law School Admissions and Student Affairs. Periodic work on evenings, weekends, and up to five state travel trips per year.Minimum Qualifications Bachelor’s degree in a related field or equivalent and 2 years of professional experience.Preferred Qualifications 1 year of professional event planning experienceUGA event experience a plusKnowledge, Skills, Abilities and/or CompetenciesStrong organizational skills and ability to multi-task and prioritizePositive attitude and self-motivationStrong written and verbal communication and interpersonal skillsAbility to collaborate well with internal and external clientsProblem-solving skillsSelf-managed, adaptable, and flexiblePhysical DemandsPhysical stamina for events including standing, bending, walking for over four hoursFrequently ascend/descend stairsLift up to 40 pounds intermittentlyPush and pull up to 40 pounds intermittentlyDriving as needed to perform job dutiesDuties/ResponsibilitiesEvent Planning (35%)Plan, implement, and coordinate events within the School of Law, prioritizing events from the Dean’s Office.Assist with event budget preparation and monitoring to meet program needs.Interface with Law School colleagues to execute event vision.Conduct pre-event meetings, recommend options based on scope.Liaise with catering vendors, staging staff, and other parties.Reserve rooms and facilities, obtain food and beverage, schedule work orders, coordinate staff and volunteers, process registrations/RSVPs.Prioritize tasks and complete within time frame.Maintain and report timeline and action items.Maintain inventory of event supplies, equipment, materials.Event Execution (35%)Work independently, overseeing events at designated locations, including set up and take down (may include weekends and evenings).Act as primary day-of-event representative before, during, and after.Ensure parties aware of arrival, departure, or event progressions.Perform manual labor and skilled tasks, lifting heavy objects, stooping, bending.Mitigate problems with minimal disruption.Event Closeout (20%)Create and maintain accurate business and event records and reports.Recap event to identify improvement areas and note attendance, food, drinks required.Pay vendors, speakers, and other bills, provide budget reconciliation within 30 days.Other duties as needed (10%)Contact InformationRecruitment Contact: UGA School of Law Budget Office Email: Law Budget#J-18808-Ljbffr