Event Planner

Yaqeen is a nonprofit on a mission to pioneer Islamic research in creative, cutting-edge formats tailored to meet people where they are. Yaqeen Institute is seeking a highly organized, resourceful, and mission-driven Event Planner to lead the planning and execution of organizational events. Secure necessary materials and resources, coordinating staff and volunteers, managing on-site logistics, and ensuring each event is organized, mission-aligned, and effectively engages the intended audience.Develop comprehensive event plans, timelines, checklists, run-of-show documents, and contingency plans.Coordinate event logistics, including venues, catering, transportation, lodging, registration, audiovisual needs, staging, security, signage, and accessibility.Conduct site visits and assess venues based on program needs, attendee experience, budget, safety, and operational feasibility.Provide on-site leadership and troubleshoot issues quickly and professionally.Oversee post-event closeout, including vendor reconciliation, attendee feedback, debriefs, and recommendations for improvement. Create a welcoming, organized, and thoughtful experience that reflects Yaqeen’s values and commitment to excellence.Anticipate and coordinate accommodations related to accessibility, dietary needs, childcare, travel, and other approved attendee requirements.Support the hospitality and logistical needs of scholars, speakers, board members, donors, partners, and special guests.Ensure event environments are culturally appropriate and consistent with Yaqeen’s Islamic identity. Alignment with Yaqeen Institute’s mission and respect for its Islamic values and organizational culture.Bachelor’s degree in event management, hospitality, business administration, communications, nonprofit management, or a related field preferred.At least three years of experience planning and executing professional events; nonprofit, conference, or community event experience is preferred.Demonstrated experience managing multiple events, timelines, vendors, and budgets simultaneously.Strong project management, organization, and problem-solving skills.Excellent written and verbal communication skills.Strong attention to detail and ability to anticipate operational needs.Ability to work collaboratively across departments and with individuals at all levels of an organization.Sound judgment, discretion, professionalism, and composure under pressure.Proficiency with Google Workspace, Slack, Clickup and event registration, project management, or collaboration platforms.Availability to travel and work occasional evenings and weekends based on event schedules.

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