Event Planner

All current associates must apply through My Career on your Workday homepage. All current associates must apply through "My Career" on your Workday Homepage We celebrate our associates. • *Event Planning** • Plans Events by reviewing contract and discussing with Funeral Director for clarification • Schedules internal resources including but not limited to facility space adequate for event size, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and Attendants • Contacts and schedules vendors communicating expectations, budget, and timeline • Manages Services Arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangements • Obtains and inspects vendor products and addresses issues • Communicates instructions to support staff for set-up, work assignments during events, and clean-up • Working along with support staff, also sets-up arrangements and may assist with event support • Available during events to resolve issues • Responsible for events to meet or exceed the familys wishes • Performs a variety of event planning duties such as ordering of memorabilia, stationary, scanning photos, coordinating the development of electronic presentations, music, or drafting obituaries • *Administration** • Working with Corporate Products, sources local vendors for catering, flowers, and other local service products • Obtains pricing and ensures inspections are compliant and business practices are in good standing • Develops catering menus • Collaborating with Corporate Products follows guidance for vendor contract & pricing approval • Maintains vendor Key Performance Indicators and metrics regarding contract compliance • Develops and maintains Event Playbook including event plans, KPIs, and lessons learned • Documents areas for improvement and reviews with manager to implement enhancements • Additional responsibilities as requested or assigned • *Experience** • At least one (1) year event planning or catering experience is strongly preferred • *Knowledge, Skills and Abilities** • Computer literate and proficient with MS Office • Ability to use proprietary software in the administration of responsibilities • *Work conditions** • *Work Environment** • Work is primarily indoors, also includes working outdoors during all seasons and weather • Professional attire required when in contact with families • *Work Postures** • Frequent continuous period of time sitting or standing up to 6 hours per day • frequently climbing stairs to access buildings • *Work Physical Demands** • Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage • *Work Hours** • Flexibility of availability is a requirement • Standards hours include nights and weekends, when the majority of Services occur • Typically, less than 20 hours a week is worked M-F 8am-5pm • Limited amount of local and/or multiple location travel required