Event Planner 2

About the position Responsibilities • Coordinates multiple small and medium scale events simultaneously • Coordinates and monitors progress of all event needs, timelines, activities, and services while keeping client informed of progress throughout the process • Schedules and facilitates ongoing status meetings with clients to track the progress of the event • Coordinates event activities, check-ins, and needs with departments such as facilities, custodial, security and other departments as needed • Develops and maintains professional relationships and engagement with clients, attendees, guests, and staff • Contacts vendors to receive initial proposals, estimates, and coordinates on-site vendor needs • Secures vendor estimates and quotes on food and beverage, activities, supplies, etc. for the event and obtains client approval for all expenditures • Develops Banquet Event Orders (BEO), pricing quotes, schedules, and timelines in support of established deadlines • Executes against approved budgets and client expectations for each event • Oversees and implements all logistics of setup for assigned meetings or events based on an agreed upon BEO/CAD drawing • Manages post-event processes including client communication, reflections, and surveys, and adjusts as needed for future events • Manages and stocks food and beverage inventory for the Events Department • Oversees linen inventory and ordering for the Events Department • Represents the Events Department on cross-functional teams working together to ensure successful execution of an event. Requirements • Bachelor's degree in Hospitality Management, Marketing, Communications, Business, or related field preferred • 1-3 years of experience in both organizing and implementing meetings, events, or related activities • Project Management experience is a plus • Demonstrated proficiency in both oral and written communication of information • Strong and proven planning and organizational skills • Strong attention to detail and accuracy • Ability to handle multiple projects and to meet strict deadlines • Ability to solve problems and stay calm in a crisis • Ability to be flexible in a changing environment • Ability to communicate articulately, effectively, and tactfully at all levels, verbal and written • Proven success in handling confidential information with the utmost discretion • Proficient in the use of computer hardware and software • Highly Proficient in Office 365, MS Word, MS Excel (Pivot Tables, spreadsheets, and data management) Benefits • 403(b) • Dental insurance • Disability insurance • Employee assistance program • Flexible spending account • Health insurance • Life insurance • Tuition Reimbursement • Warehouse Membership Reimbursement