Event Planner

Responsibilities: Manage conference and event planning in a team environment including site selection, contract negotiation, on-site logistics, communications, registration, sponsorship, exhibit hall and on-site event coordination Work on multiple events and manage and navigate multiple-client work Develop and implement sponsorship programs Manage continue education credit programs Manage events related to fund development and community awareness Actively... participate in committee planning meetings; identify action items and prepare follow-up communications Understand the vision, mission, strategic goals, structure and policies of the clients you work with Plan workflow and manage projects Establish and maintain relationships with industry partners and sponsors Oversee some financial record-keeping to include receipt of funds, payment of expenses and generation of conference/event registration reports Participate in the budget development process and provide required information to the organization's accountant and treasurer Conceptualize and write strong communications in support of association programs and services to include marketing collateral, member communication, web content social media posts, press releases and event communication Serve as a communication liaison between committees and management team Maintain industry awareness and attend association meetings and industry events as needed Travel as needed, throughout New York and the US; overseas travel is possible TECHNOLOGY: Extensive use of computer-based software Intermediate to exceptional understanding and use of Microsoft Excel High proficiency of Microsoft Office Suite Intermediate understanding and experience using Google Suite (Docs, Sheets, Mail, Forms, etc. ) Basic understanding of creative needs (specs for programs, design ideas, copy writing) Understanding of distribution channels for RFPs and ability to effectively research venues nationwide Basic use and understanding of social media SUPERVISORY Responsibilities: Work with team members in a collaborative and supportive manner Qualifications: Minimum 4-year degree Commitment to excellence and high standards Excellent written and oral communication skills Ability to manage priorities and workflow Attention to detail Ability to plan and organize projects Ability to handle multiple projects and meet deadlines Creative, flexible, and innovative team player OTHER CONSIDERATIONS All employees of ADG are expected to act in the best interests of the company, even if doing so requires actions or responsibilities not listed in the above job description Strict confidentiality of all company and client information is required This job description is provided for informational purposes only and is subject to revision by the CEO as business needs require LANGUAGE SKILLS Must be able to speak, read, write, and understand the primary language(s) used in the workplace ; bilingual /multilingual skills a plus. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Ability to interpret a variety of instructions furnished in written, oral, or schedule form PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely an office job, requiring use of typical office equipment such as a computer, laptop and cell phone Physical activities frequently include bending, stooping, lifting, climbing ladders, carrying, walking, and reaching above shoulder height and below waist Must be able to lift at least 25 pounds independently or with assistance Proper lifting and safety techniques required WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 00 per year Benefits: 401(k) Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Albany, NY 12205: Reliably commute or planning to relocate before starting work (Required) Experience: Events management: 2 years (Preferred) Customer service: 1 year (Preferred) Work Location: Hybrid remote in Albany, NY 12205 Manage conference and event planning in a team environment including site selection, contract negotiation, on-site logistics, communications, registration, sponsorship, exhibit hall and on-site event coordination Work on multiple events and manage and navigate multiple-client work Develop and implement sponsorship programs Manage continue education credit programs Manage events related to fund development and community awareness Actively participate in committee planning meetings; identify action items and prepare follow-up communications Understand the vision, mission, strategic goals, structure and policies of the clients you work with Plan workflow and manage projects Establish and maintain relationships with industry partners and sponsors Oversee some financial record-keeping to include receipt of funds, payment of expenses and generation of conference/event registration reports Participate in the budget development process and provide required information to the organization's accountant and treasurer Conceptualize and write strong communications in support of association programs and services to include marketing collateral, member communication, web content social media posts, press releases and event communication Serve as a communication liaison between committees and management team Maintain industry awareness and attend association meetings and industry events as needed Travel as needed, throughout New York and the US; overseas travel is possible Extensive use of computer-based software Intermediate to exceptional understanding and use of Microsoft Excel High proficiency of Microsoft Office Suite Intermediate understanding and experience using Google Suite (Docs, Sheets, Mail, Understanding of distribution channels for RFPs and ability to effectively research venues nationwide Basic use and understanding of social media Work with team members in a collaborative and supportive manner Minimum 4-year degree Commitment to excellence and high standards Excellent written and oral communication skills Ability to manage priorities and workflow Attention to detail Ability to plan and organize projects Ability to handle multiple projects and meet deadlines Creative, flexible, and innovative team player All employees of ADG are expected to act in the best interests of the company, even if doing so requires actions or responsibilities not listed in the above job description Strict confidentiality of all company and client information is required This job description is provided for informational purposes only and is subject to revision by the CEO as business needs require Must be able to speak, read, write, and understand the primary language(s) used in the workplace ; bilingual /multilingual skills a plus.