Event Planner Assistant

Mugwump Productions is seeking an Assistant Project Manager! What you will be doing: • Assisting with the organizing event décor productions for high profile corporate events from initial design to event day, including meetings with clients to determine needs, budget, designing, and building quotes, coordinating vendors and venues, oversee loading of trucks, on-site management set-up, and execution • Create floor plans, design stage sets, and coordinate with venue for internal and external planning • Assist with pre/post-conference meetings with clients and pertinent departments to confirm relevant information • Guide pre-planning and client deadlines for seamless execution of event details • Work closely with technical, warehouse, marketing, sales, and project management teams • In collaboration with the Production Manager, ensure there is adequate staff scheduled for set-up/strike of the events • Participate in design reviews with internal staff, clients, and consultants • Oversee and assist with load-on and load-out for events • Be the liaison onsite for your client and technician team to maintain the highest level of customer service • Attend weekly meetings providing status reports on upcoming and previous events as required • Preparation and management of job costing to ensure cost-effectiveness Your experience and skills include: • At least 1-2 years of event experience • Creative and passionate about events • Overall knowledge of the event industry • Proficient in creating budgets and understanding of profit and loss statement • Advanced verbal, and written communication skills • Previous management experience and innate leadership abilities • Detail-oriented, organized, and able to multi-task • Able to work in a high energy, high-pressure environment • Excellent interpersonal and communication skills, a team player • Able to work weekends and evenings • Flex Software Program, or the ability to quickly learn new computer programs • Proficiency in general office equipment • Hospitality degree or experience is desirable Our corporate Jacksonville office is where you will spend office days planning and collaborating with the team is in a newly built building conveniently located near the Town Center (off 295 & Beach Blvd. We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.