Event Planner I - Conference Planning and Management

Event Planner/Conference Planner 6 Months Contract

The primary focus of this role is to support the Resource & Travel team processes and projects. This individual will manage the team inbox and will be responsible for responding to all emails and actioning resourcing/staffing changes and requests for stakeholders across the Conferences business. This person will be working in spreadsheets on a daily basis, including creating and updating formulas and creating reports to enable leaders to make informed decisions on resourcing/staffing for 40+ global conferences per year.

Partnering with their immediate team and key stakeholders across multiple teams, this self-starter should continually seek opportunities for improvement to help the Conferences organization evolve and scale effectively in a changing environment.

Manage the Conferences Resource & Travel inbox, responding to email inquiries within 24 hours.

Establish necessary flows of communication to Resource & Travel team while maintaining an organized inbox.

Support with management of Conference Allocation and Conference Delivery Support List tools, ensuring data & formula consistency and accuracy across all tools and reporting.

Partner with Logistics, Associate Registration, and Housing teams to communicate and expedite next steps for late changes/additions to conference resourcing.

Create & maintain tools to support the Corporate Events team, providing a consistent approach for internal events staffing.

Assist in identifying resources to fill staffing gaps when required, leveraging data from availability survey.

Manage weekly ongoing travel approval process, tracking newly proposed associates and provide analysis by division for approval by manager.

Partner with Resource & Travel team to provide support during bi-annual travel review process.

Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.

Ability to travel up to 20% of the time.

Bachelor's degree required.

1-3 years' experience in Travel Planning, Project Management, Conferences/Events or Consulting.Conference or event experience preferred.Fully competent in Microsoft Office and Google, especially Excel and Google Sheets (ex. Exceptional collaboration skills with proven ability to build partnerships across lines of business.Inquisitive, creative, and innovative with exceptional problem-solving skills and very strong attention to detail.