Event Planner, Sponsorship & Exhibitor Deliverables

Company DescriptionThe Linux Foundation is the organization of choice for the world's top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history. The ideal candidate has direct experience managing exhibit halls at B2B conferences, working with exhibit contractors, overseeing floorplans, and balancing sponsor needs with firm operational deadlines.This role reports to the Director of Events, Sponsorship Deliverables, and will collaborate closely with the sponsorship sales team, event operations teams, and exhibit vendors across a portfolio of 30+ global events annually.What You Will Work OnServe as the main sponsor-facing point of contact post-sale, ensuring all sponsorship deliverables are fulfilled accurately and on timeManage all exhibit hall logistics, including:Booth assignments and floorplan development in collaboration with contractorsBooth utilities such as power, internet, AV, and shipping coordinationBooth signage, branding, and furniture/décorVendor communication, timelines, and task trackingBuild, maintain, and manage the sponsor exhibit portal and related sponsor communicationsEnforce sponsor deadlines with professionalism-balancing strong project management with excellent customer serviceCollaborate with the sponsorship sales team to ensure expectations are clear and deliverables are feasibleWork closely with the exhibit services vendor to design floorplans, review specs, and ensure sponsor materials meet guidelinesProvide on-site leadership during move-in, exhibit hall setup, and live event operations to support sponsors and vendorsAssist with sponsor welcome and check-in, troubleshoot deliverables, and ensure a polished sponsor experienceUpdate and create documentation, processes, and sponsor resources as neededSupport general event planning tasks as needed, especially where they intersect with sponsor experiencePlan, manage and successfully deliver B2B events and conferences, both wholly and as part of a larger team. This includes in-person, virtual, and hybrid events around the worldEvent management tasks will include: space planning, F&B, AV, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental designWork collaboratively with other team members, across the organization, with community members, and with vendorsCreate new, or update existing processes, documentation, timelines, and to-do lists where it relates to event responsibilitiesCreate and proofread event materials (including copywriting) for website, signage, registration, attendee/speaker/sponsor communicationsProvide on-site support for events, including overseeing execution of areas of pre-planning responsibility as well as other tasks as assignedProvide customer support to attendees and other event stakeholdersWork closely with internal cross-functional teams for successful execution of events and to meet event goals and objectivesAct as a skilled negotiator with proven experience finding creative ways to do more with less, and a track record of staying on budgetWork with external vendors on the creation and timely delivery of conference deliverablesQualificationsWho We Are Looking For6+ years of experience in B2B event planning, with a strong emphasis on exhibit hall and sponsorship managementProven ability to manage multiple sponsors, vendors, and moving pieces simultaneouslyFamiliarity with common exhibit contractor platforms and sponsor deliverables (e.g., power, internet, lead retrieval, booth logistics, signage, etc. )Experience working with global sponsors, vendors, and large-scale exhibit hallsCustomer-service oriented mindset with the ability to set boundaries and uphold timelines professionallyStrong verbal and written communication skills; concise and friendly tone, even under pressureExtremely detail-oriented with excellent time and project management skillsCollaborative, solutions-oriented, and adaptable in a fast-paced and evolving environmentProficiency with standard business applications (Google Workspace, Salesforce, Slack, Asana) and event tech platforms (such as Cvent, ExpoGenie), and experience working with exhibit portal tools or sponsor management platforms a strong plusHospitality mindset-approaches sponsor interactions as a brand ambassador for our organizationDegree in events, marketing, business, communications, or a related field preferredProficiency in a second language and previous experience working remotely a plusAdditional InformationPerksCompetitive salaryOutstanding health benefitsUnlimited PTO100% 401k match (up to the IRS-defined limit per year).Travel around the worldWork with a respected, high-performing team that works collaboratively and supports each otherWork from home, forever!