Event Planner/Coordinator

Our meetings typically consist of around 10 members and a facilitator joining for two days of roundtable and best practice discussions along with tours of members' stores, great dining experiences, and excursions to build group rapport. Our company admires ambition, autonomy, enthusiasm, and integrity in our members and employees. If travel and event planning excites you, come join a growing small business that supports flexible work styles! Roles and Responsibilities • Coordinate with the Hotel, Internal Staff, and Member Base to set up meetings • Tracking planning progress utilizing systems built in Excel and Cvent • Organization of event planning details - being the authority on the hotel status, itinerary, and group roster of the event • Fulfillment of up to 25 meetings per year • Aiding development of meeting agenda and fulfillment of restaurant reservations, outside events, store tours, transportation, and accuracy of hotel, airport, and city information • Communication with internal staff and guests of expense reports from each meeting • Insuring accuracy of expenses • Utilization of Excel, Word, SharePoint, Outlook, PowerPoint, Teams, WhatsApp, Cvent, and GroupMe to fulfill tasks • Insuring accuracy of group information for each specific meeting • Follow ups with involved parties to ensure a successful meeting, reservations, and experience • Excellent communication skills, coordinating with internal staff, hotel staff, and membership • Professionalism and accountability • Highly organized with a keen eye for contracts, group rosters, event planning (mostly A/V and F&B), reservations, and excursion support • Ability/Desire to learn and grow with our unique systems • Previous corporate, hotel, or service industry experience is a plus • Strong customer services orientation to enhance member and facilitator experiences at events • Enthusiasm for travel

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