Event Planner/Coordinator

Job Summary The Event Planner is responsible for coordinating, planning, and executing high-quality weekly and monthly events for 100+ attendees on behalf of a high profile non-profit in Tulsa, OK. This role ensures seamless event logistics, exceptional guest experiences, and alignment with the mission to support and connect the local business community. This is a 12 week assignment with the possibility for longer if needed. Key Responsibilities • Plan, coordinate, and execute weekly and monthly events, including networking events, luncheons, workshops, and large-scale business functions • Manage all event logistics including venue selection, vendor coordination, catering, audiovisual needs, and event setup/teardown • Develop event timelines, run-of-show documents, and detailed checklists to ensure smooth execution • Serve as the primary point of contact for vendors, sponsors, and event partners • Coordinate registration processes, guest lists, and attendee communications • Oversee on-site event management for groups of 100+ guests, ensuring a professional and engaging experience • Monitor event budgets, track expenses, and ensure cost-effective planning • Collaborate with internal teams on marketing, promotions, and sponsorship opportunities • Evaluate event success through feedback and reporting, making recommendations for improvements • Ensure compliance with all safety, accessibility, and organizational standards Qualifications • Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field (preferred) • 2–4+ years of experience in event planning or coordination, preferably with large-scale events (100+ attendees) • Strong organizational and multitasking skills with high attention to detail • Excellent communication and interpersonal skills • Ability to manage multiple events simultaneously in a fast-paced environment • Proficiency in event management software and Microsoft Office Suite • Experience working with vendors, contracts, and budgets

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