Event Planner/Coordinator

Job Summary
The Event Planner is responsible for coordinating, planning, and executing high-quality weekly and monthly events for 100+ attendees on behalf of a high profile non-profit in Tulsa, OK. This role ensures seamless event logistics, exceptional guest experiences, and alignment with the mission to support and connect the local business community. This is a 12 week assignment with the possibility for longer if needed.

Key Responsibilities
• Plan, coordinate, and execute weekly and monthly events, including networking events, luncheons, workshops, and large-scale business functions
• Manage all event logistics including venue selection, vendor coordination, catering, audiovisual needs, and event setup/teardown
• Develop event timelines, run-of-show documents, and detailed checklists to ensure smooth execution
• Serve as the primary point of contact for vendors, sponsors, and event partners
• Coordinate registration processes, guest lists, and attendee communications
• Oversee on-site event management for groups of 100+ guests, ensuring a professional and engaging experience
• Monitor event budgets, track expenses, and ensure cost-effective planning
• Collaborate with internal teams on marketing, promotions, and sponsorship opportunities
• Evaluate event success through feedback and reporting, making recommendations for improvements
• Ensure compliance with all safety, accessibility, and organizational standards

Qualifications
• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field (preferred)
• 2–4+ years of experience in event planning or coordination, preferably with large-scale events (100+ attendees)
• Strong organizational and multitasking skills with high attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple events simultaneously in a fast-paced environment
• Proficiency in event management software and Microsoft Office Suite
• Experience working with vendors, contracts, and budgets

Preferred Skills
• Experience working with business organizations, chambers of commerce, or nonprofit associations
• Strong problem-solving abilities and adaptability under pressure
• Knowledge of the Tulsa business community and local venues
• Marketing or sponsorship coordination experience

Work Environment
• Primarily office-based with frequent on-site event coordination
• Ability to stand for extended periods and lift event materials as needed

Hours
• Monday-Thursday 8am-5pm
• 12 week assignment with the possibility of longer

Pay
• $30-35 per hour to start, depending on experinece

Join us to bring extraordinary events to life! Your creativity and meticulous planning will help craft unforgettable experiences that resonate long after the last guest leaves. APPLY TODAY!

Pay: $30.00 - $35.00 per hour

Education:
• High school or equivalent (Preferred)

Experience:
• Event planning: 2 years (Required)

Ability to Commute:
• Tulsa, OK 74136 (Required)

Work Location: In person