About Newtral Groundz Newtral Groundz is a New Orleans–based creative media and cultural platform that produces content, live experiences, and digital storytelling highlighting music, culture, and community. Position Overview The Event Coordinator – Live Experiences will oversee the planning, coordination, and execution of Newtral Groundz live events, including signature programming such as Jazz Bounce Lounge and other upcoming cultural experiences. The Event Coordinator will play a key role in organizing talent schedules, coordinating event logistics, managing vendor relationships, and supporting the development of new live event concepts. Key Responsibilities Live Event Planning & Coordination Oversee planning and logistics for Newtral Groundz live events , including Jazz Bounce Lounge and other live programming Manage event timelines from initial planning through event execution Coordinate all logistical elements including venue coordination, scheduling, and event staffing Ensure events are executed smoothly and aligned with the creative vision of the organization Talent Coordination Work with artists, performers, and talent managers to coordinate schedules and performance logistics Manage rehearsal schedules and run-of-show timelines Ensure clear communication between talent, production teams, and event staff Assist with coordinating any recordings or content capture connected to live events Vendor & Production Coordination Coordinate with vendors such as: Production teams Audio and visual engineers Videographers and photographers Venue staff Event contractors Assist in securing and managing event vendors and production partners Ensure vendors have the necessary information and timelines for successful execution Event Staffing & Contracts Coordinate and schedule event staff and contractors Send out and manage contracts for staff, vendors, and event personnel Assist with organizing check-in procedures and staffing assignments for events Sponsorship Support Support the management of event sponsorship relationships Ensure sponsor deliverables are executed during events Coordinate sponsor activations and logistics where applicable Development of New Event Concepts Assist leadership with the development of new live event concepts and programming Help coordinate logistics for new initiatives such as: Coffee happy hours Networking events Community gatherings Cultural programming Contribute to brainstorming and operational planning for new event ideas Operations & Systems Help develop and document standard operating procedures (SOPs) for event production Maintain organized documentation of event timelines, vendor contacts, and logistics Assist with improving internal processes for event planning and execution On-Site Event Management Provide on-site coordination and leadership during events Manage event setup, run-of-show, and breakdown logistics Troubleshoot issues that arise during events to ensure a smooth experience for guests and performers Additional Responsibilities Assist with special projects and initiatives within the Live Experiences division Support leadership with strategic planning for the growth of Newtral Groundz live programming Perform other event-related duties as needed Qualifications Required Must be based in New Orleans Experience coordinating live events, concerts, or cultural programming Strong organizational and project management skills Ability to manage multiple moving pieces and deadlines Strong communication and relationship management skills Comfortable working with artists, vendors, and creative teams Preferred Experience working with music, entertainment, or cultural events Familiarity with coordinating small to mid-sized events and performances Experience managing vendor contracts and event staffing Background in event production, hospitality, or creative event management Work Structure Part-Time / Fractional Approximately 10+ hours per week Hybrid work structure with in-person event support required Occasional evening or weekend event work Limited travel may be required for certain productions Ideal Candidate The ideal candidate is someone who thrives in fast-paced creative environments and enjoys bringing cultural experiences to life. This person is highly organized, proactive, and comfortable coordinating talent, vendors, and production teams to ensure events run seamlessly.
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