Event Planner/Trade Show Coordinator-Part time

The Trade Show and Events Coordinator will manage Millennium Systems International’s (MSI) presence at industry events, conferences, and our own hosted events and conferences. The purpose of our attendance and presence at these events is to generate quality leads, engage with clients, build relationships, and position MSI and Meevo as the technology leader in the beauty and wellness... industry. Reporting directly to the Vice President of Marketing, the Trade Show and Events Coordinator oversees all administrative dut ies related to coordinating trade shows, conferences, and events, including trade show registration, booth placement selection, check requests/purchase orders, communication with all relevant parties (sales, marketing, client success), equipment coordination, invoice processing, planning timelines, maintenance of budget, event/association marketing & communications, and trade show and event calendars, documents and files. • Maintain trade show information: manage and update the calendar of events with relevant details including budgets, schedules, equipment needs, attendees, and historical data • Prepare and distribute pre-show and post-show overviews, summaries, and recommendations • Conduct bi-weekly trade show meetings and post-show trade show/event recap meetings • Maintain budget and organize calendars, files, and documents • Process purchase orders and invoices • Work with Marketing team for lead tracking, swag items, booth layout and graphics as needed • Work with Operations Manager to manage and track trade show booth equipment needs, shipping and return of equipment Expected hours: 10 – 30 per week