Event Planning

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Event Planning & Experiences Manager Locations Showing 1 location Minnetonka, MN | CORP Minnetonka, MN 55305, USA Full-Time Requisition #: EVENT006344 Description Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for.

We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued.

The Event Planning & Experiences Manager leads the strategy, planning, and execution of complex internal and external events that bring Medica's brand, culture, and mission to life. Serving as an enterprise event resource, this role partners across functions and with senior leaders to translate business objectives into thoughtful, engaging experiences for employees, customers, partners, and community stakeholders.

The role also establishes consistent event practices and provides functional leadership without direct supervisory responsibility. Performs other duties as assigned.

Key Accountabilities Leads the strategy, planning, and execution of complex and high-visibility internal and external events, including employee experiences, leadership meetings, community events, stakeholder gatherings, conferences, and receptions Develops comprehensive plans covering objectives, audiences, concepts, timelines, budgets, venues, vendors, production, programming, registration, accessibility, technology, logistics, contingency planning, and on-site execution Manages multiple events and priorities while maintaining quality and attention to detail Brand, Executive & Stakeholder Experiences Translates Medica's mission, values, and enterprise narrative into distinctive event experiences Partners with Communications and Marketing on messaging, visual identity, presentations, invitations, signage, storytelling, digital experiences, and follow-up Advises senior leaders on event objectives, programming, run-of-show plans, and high-visibility execution, providing calm and confident counsel in fast-moving situations Enterprise Partnership, Operations & Improvement As a trusted enterprise event partner, bringing together Communications, Marketing, Human Resources, Sales, Public Affairs, community partners, and business leaders to coordinate audiences, channels, and stakeholder needs Negotiates with and manages venues and vendors; develops and manages event budgets; and maintains a reliable network of event resources Establishes repeatable standards, tools, and processes; defines measures of success; gathers feedback; and tracks enterprise event activity to improve coordination, consistency, efficiency, and impact Incorporates community engagement, volunteerism, nonprofit partnerships, and corporate social responsibility opportunities when aligned to event objectives Functional Leadership Provides enterprise event expertise and work direction to support effective, consistent, and compliant execution without direct supervisory responsibility Provides guidance and clarification on event priorities, expectations, and standards Applies subject-matter expertise to support decisions, resolve issues, and anticipate risksCoordinates work and communication across partners to manage dependencies and timelines Reviews event plans and outputs for quality, consistency, accessibility, and alignment with established practices Communicates status, risks, outcomes, and insights to leaders and partners to support informed decisions and continuous improvement Required Qualifications Bachelor's degree in Communications, Marketing, Public Relations, Event Management, Business Administration, or a related field; or an equivalent combination of education and professional background 7+ years of progressively responsible corporate event planning including experience planning, coordinating, executing and conducting post-event evaluations for events such as meetings and conferences, stakeholder and community events, marketing and brand events, customer and business development events, employee and culture events and executive and leadership events Proven ability to lead complex, high-visibility events from strategy through execution, including budge