Event Planning Coordinator

The Event Specialist will be responsible for planning and executing in-person events that align with marketing objectives. This is a full-time position based in Las Vegas. Responsibilities include meeting with clients, discussing event themes, timelines, and expected outcomes with internal teams, offering creative solutions to enhance event experiences, coordinating with graphic artists to ensure cohesive event branding and promotional materials, developing and managing event budgets, tracking expenses, negotiating contracts with vendors and suppliers, researching and selecting appropriate venues, coordinating venue logistics, managing event registration and guest lists, sourcing and selecting vendors for services such as catering, entertainment, and photography, creating promotional materials, including invitations, flyers, and social media content, overseeing event setup and breakdown, managing on-site staff and volunteers, troubleshooting any issues that may arise during events, ensuring accountability for those staffed at events, and developing contingency plans for unexpected challenges. Additionally, the Event Specialist will conduct post-event surveys, gather feedback to assess success, analyze event data, prepare reports highlighting key takeaways and areas for improvement, implement improvements to enhance future events, organize internal firm events, including team-building activities, appreciation events, and training sessions, work with HR to plan employee engagement events that enhance workplace culture, manage and maintain inventory of all firm-branded swag and promotional items, order new swag as needed, and stay up to date on industry trends to improve event planning strategies. Requirements include 3+ years of experience in event coordination, logistics, or a similar role, being based in Las Vegas, NV, having strong organizational, multitasking, and problem-solving skills, excellent communication and interpersonal skills, experience in negotiating contracts and managing event budgets, proficiency in event management software, CRM tools, and Microsoft Office Suite, and ability to work under pressure and adapt to last-minute changes.