Event Planning Coordinator

You matter, and so does the impact you can make with us.The American Heart Association (the Association) has an excellent opportunity for an Event Planning Coordinator. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.#TheAHALife is our company culture, our way of life, reflecting our commitment to fostering an inclusive environment, our focus on work-life harmonization, and our Guiding Values. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.ResponsibilitiesEvent LogisticsWhether planning a donor reception, a Heart Walk or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events which will appeal to both current and potential donors. Correct irregularities as neededGenerate reports from various systems as neededFinancial ResponsibilitiesHelp the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable and accounts payable reports, ensuring accuracy and completenessResearch customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team membersInput requests for payments in financial system for vendor contracts and invoicesMonitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelinesAdhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactionsSupport ServicesThe Event Planning Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achievedMaintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely mannerPerforming other duties as required to support Directors/Sr. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.Tuition Assistance - We support the career development of all employees.