Event Planning & Coordination Specialist

About the Role Our client, a non-profit organization dedicated to (Specify mission, e.g., supporting local arts and culture), is seeking a highly organized and creative Event Planning & Coordination Specialist to join their team on a contract basis in **Provo, Utah**. This role is vital for the successful planning and execution of various fundraising events, community gatherings, and awareness campaigns. The ideal candidate will have a keen eye for detail, excellent logistical skills, and a passion for creating memorable experiences that support our client's mission in **Provo**. This is a hands-on role perfect for an individual who excels in managing multiple event aspects, from initial concept to post-event analysis, contributing directly to the organization's outreach and fundraising efforts within **Utah**. Key Responsibilities Plan, coordinate, and execute a variety of events, including fundraising galas, workshops, community festivals, and awareness events in **Provo, Utah**. Manage all logistical aspects of events, such as venue selection, vendor negotiation, catering, AV, and staffing. Develop detailed event timelines, budgets, and project plans. Coordinate with internal teams, volunteers, and external vendors to ensure seamless event execution. Develop marketing and promotional materials for events, including invitations, social media posts, and website updates. Manage event registration, ticketing, and guest lists. Oversee on-site event management, troubleshooting any issues that arise. Conduct post-event analysis, including budget reconciliation, feedback collection, and reporting on event success. Maintain strong relationships with vendors and community partners. Ensure all events align with the organization's brand and mission. Manage event-related data and maintain accurate records. Requirements Proven experience in event planning and coordination, preferably within the non-profit sector or for community-based organizations. Demonstrated ability to manage multiple events simultaneously, from concept to completion. Excellent organizational, logistical, and time-management skills. Strong negotiation and vendor management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with event management software is a plus. Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups. Creativity and problem-solving skills to handle unexpected challenges. Ability to work flexible hours, including evenings and weekends, as required by event schedules. A genuine interest in supporting the mission of our client and contributing to the **Provo, Utah** community. High school diploma or equivalent required; relevant certification or degree is advantageous. Benefits This contractor role offers a competitive hourly wage commensurate with experience. While benefits are not typically provided for contract positions, this role offers invaluable experience in event management for a meaningful cause within the **Provo** community. You will have the opportunity to work with a dedicated team and make a direct impact on the success of our client's initiatives in **Utah**.