Event Planning Coordinator | Experiential Events + Travel

Event Planning Coordinator | Experiential Events + Travel

Location: Dallas, TX 75238 | DFW + National Travel

Job Type: Full-Time | Entry-Level

Pay: $14.00 - $18.00 per hour

Schedule: Monday-Friday + Some Evenings & Weekends for Events

Travel: Approximately 25%

Love Events, Travel & Working With Incredible Brands?Want to build a career in events while getting hands-on experience with major brands, luxury experiences and national activations?

Make Your Life Sweeter® creates unforgettable experiential events and brand activations for clients including Meta, FIFA, Neiman Marcus, Creed Fragrance and many others.

We're looking for an energetic, charismatic and highly organized Event Planning Coordinator to join our Dallas team.

This is an ideal opportunity for someone early in their career who wants to learn event planning, event production, experiential marketing, hospitality and guest experience from the inside.

And this is definitely not a desk-only event planning job.

You could spend one day updating an event plan in Asana, preparing materials and helping with a client presentation. The next, you could be traveling to another city, setting up an activation, interacting with hundreds of guests and helping the team execute an incredible event.

If you're organized, resourceful, great with people and the person who naturally jumps in when something needs to get done, we want to meet you.

What You'll DoEvent Planning & CoordinationAssist with planning corporate events, brand activations and luxury experiencesManage event checklists, timelines, tasks and deadlines in AsanaCoordinate logistics, supplies, production details and event materialsAssist with client meetings, tastings and presentationsHelp prepare proposals, presentations and visual materialsCommunicate with team members to keep event details organized and on schedule

Event Production & ExecutionTravel throughout DFW and nationally for select eventsAssist with event load-in, setup, styling and productionPrepare equipment, products, signage and event materialsHelp execute interactive experiences and brand activations onsiteTroubleshoot unexpected challenges quickly and resourcefullyMaintain displays and experiences throughout eventsAssist with breakdown, cleanup, packing and equipment organization
Yes, our events can be glamorous. The work behind them is hands-on.

We're looking for someone who is just as willing to help pack boxes and clean up after an event as they are to interact with VIP guests.

Guest ExperienceWelcome and engage guests with confidence, warmth and energyHelp guests participate in interactive experiencesRepresent Make Your Life Sweeter® professionally with clients, executives and event partnersAnticipate guest and client needsHelp create the exceptional hospitality experience our clients expect

Office & ProductionPrepare packaging, labels, signage and event materialsOrganize event inventory, supplies and equipmentTrack inventory and assist with reordersKeep event materials organized and event-readySupport the team with preparation for upcoming events

You Might Be Perfect for This Role If You...Love people and genuinely enjoy making others feel welcomeAre naturally outgoing, positive and personableAre extremely organized and love checklistsNotice little details other people missTake initiative instead of waiting to be told what to doAre dependable and follow throughStay calm when something doesn't go according to planAre resourceful and willing to figure things outEnjoy fast-paced environmentsAre comfortable learning technology and new systemsLove working with a team and helping wherever neededAre excited about travelingDon't mind getting your hands dirty during setup and breakdownWant to grow into greater responsibility and eventually lead events

ExperienceThis is an entry-level opportunity.

You do not need years of professional event experience to apply.

We're more interested in finding someone with the right personality, work ethic, organization and attitude who is eager to learn.

Experience in any of the following is a plus:

Event planning or event productionHospitalityHotels or restaurantsLuxury retailCustomer serviceBrand ambassador or experiential marketing workWeddings or cateringProject coordinationStudent organizations, sororities, campus events or volunteer event leadershipRecent graduates and candidates early in their careers are encouraged to apply.

RequirementsStrong organizational and time-management skillsExcellent attention to detailWarm, polished and professional communicationReliable and responsiveComfortable interacting with guests and clientsComfortable working independently when neededComfortable learning Asana and other technology platformsFlexible availability for occasional evenings and weekendsComfortable with national travel, including overnight tripsValid driver's license and reliable transportationAble to be on your feet for extended periods during eventsWilling to participate in event setup, breakdown, packing and cleanup

Why You'll Love Working With UsWork on incredible events.

Help bring experiences to life for brands and organizations including Meta, FIFA, Neiman Marcus, Creed Fragrance and many others.

Travel.

Selected events may take you outside Dallas to support experiences across the country.

Build your résumé quickly.

Gain real-world experience across event planning, event production, hospitality, experiential marketing and client service.

Learn directly from leadership.

Work closely with our CEO and experienced team while learning how high-level events are developed and executed.

See the entire event process.

You'll be involved from the initial planning stages through production, execution and breakdown.

Grow with us.

We're looking for someone who can develop from Event Planning Coordinator into greater event management and leadership responsibilities.

BenefitsPaid time offFlexible scheduleEmployee discountProfessional development assistanceTuition reimbursementReferral programParental leavePaid travel expenses for approved out-of-market events

About Make Your Life Sweeter®Make Your Life Sweeter® is an experiential dessert and events company creating memorable activations for corporate events, luxury brands and special experiences.

Our portfolio includes signature concepts such as Fluffpop® Mini Cotton Candy, Hotpoppin® Gourmet Popcorn, Sugaire® Organic Cotton Candy and innovative interactive experiences designed to transform an event into something guests remember.

Our work has been featured by Food Network, InStyle and Glamour, and we've created experiences for some of the world's most recognized brands and organizations.