Event Planning Coordinator

Event Manager The Guild, Rhode Island's largest craft brewery, is seeking an organized, energetic, and hospitality-driven Event Manager to join our growing events team. This position reports directly to the General Manager of Events and is responsible for managing events across our various locations.

The Event
Manager will have a main focus on The Nook and Taproom "Anchor" Events, while also assisting where needed throughout the below locations. The Nook at The Guild Warren is an intimate waterfront venue hosting rehearsal dinners, bridal showers, engagement parties, private celebrations, and beer-centric experiences. The Barn at The Guild Pawtucket overlooks Rhode Island's largest craft brewery hosting weddings, corporate events, nonprofit galas, social celebrations, and large-scale private events.

The Bayley at The Guild Pawtucket is an intimate, private space within our Pawtucket campus leaning more into the cocktail and spirit crowd. This industrial space is perfect for small gatherings for showers and birthdays along with corporate get togethers.

The Guild
Garden – Plainville is a seasonal, outdoor beer garden in partnership with Jeff Kinney, the author of a Diary of a Wimpy Kid, and his bookstore An Unlikely Story. Event opportunities here to further grow into small social gatherings and artisan markets. The Guild PVD at District Park is our newest infrastructure, having been converted from our previously outdoor beer garden, this now year-round opportunity will continue to grow and expand with event offerings.

The Event
Manager is responsible for guiding clients through the planning process while ensuring each event is executed with professionalism, efficiency, and exceptional hospitality. Can confidently manage multiple events and deadlines simultaneously Takes ownership of projects from initial planning through event completion Understands the importance of staying on schedule and meeting event planning milestones Is motivated by achieving event goals, budgets, and outstanding client experiences Success in this role requires someone who enjoys both office planning and being hands-on during event execution; depending on the time of year, averaging 50% office / 50% event execution.

Event
Planning & Client Experience Serve as a primary point of contact for clients throughout the planning process Maintain detailed event timelines, planning documents, and calendars Guide clients through logistics while ensuring planning deadlines are met Coordinate with caterers, florists, entertainment, rental companies, photographers, and other vendors when required Event Operations Manage event setup, execution, and breakdown Assist with venue readiness and operational needs before and after events Administrative Responsibilities Maintain accurate event files, contracts, payments and planning documents Keep event calendars and internal systems organized and up to date Track event details, timelines, and operational notes Assist in achieving departmental goals, event budgets, and operational efficiencies Professional email etiquette and customer service skills Ability to prioritize multiple projects in a fast-paced environment Flexible schedule including evenings, weekends, and occasional holidays Proficiency with Microsoft Office (experience with event software is a plus) Previous experience in events, hospitality, catering, restaurants, or customer service is preferred, but we are willing to train the right candidate with the right attitude and work ethic.

At The
Guild, you'll be part of a passionate team creating memorable experiences in some of Rhode Island's most diverse event venues. Every event is different, giving you the opportunity to build relationships, solve creative challenges, and make a meaningful impact on our guests' biggest celebrations. This is a full-time salaried position offering: Performance-based bonus opportunities Health insurance benefits Retirement plan We celebrate diversity and are committed to creating an inclusive workplace for all employees. ~