Event Planning Coordinator

Join Aramark as an Event Planning Coordinator, where you'll be at the forefront of creating unforgettable on-site experiences for our clients in the accommodation and food services industry. In this dynamic role, you will seamlessly coordinate all aspects of events, from catering to room setups, audiovisual needs, and detailed timelines while upholding safety, quality, and brand standards. You'll collaborate closely with clients, culinary, and facilities teams to ensure every event's requirements are met, manage vendors, track budgets effectively, and address any day-of issues that arise. Your contributions will enhance processes, support your team members, and deliver memorable experiences that showcase Aramark's dedication to service excellence and community impact.

Key Responsibilities

Plan and coordinate all client events from start to finish, including setup and breakdown.Oversee catering, room layouts, audiovisual requirements, and event timelines to ensure smooth execution.Engage with clients to capture specific event requirements and objectives.Collaborate with culinary, facilities, and service teams for successful event execution.Manage vendor relationships and assist with basic contract details.Monitor event budgets and costs, providing post-event reports.Ensure compliance with safety, sanitation, and quality standards throughout the event.Swiftly resolve any issues or service concerns that arise on the day of the event.Contribute to process improvements and share best practices in event operations.Train and mentor junior staff or temporary event workers as needed.Essential Skills

Expertise in event planningVendor management experienceProficient in budget managementStrong catering coordination skillsFood safety awarenessAbility to build and maintain client relationshipsKnowledge in scheduling and logisticsContract coordination skillsProficient in MS Office and event softwareExperience in report and documentation management