Event Planning Coordinator

We are looking for an Event Planning Coordinator to oversee and manage All Young Automotive Group event spaces and properties pertaining to space meetings and training events. The Event Planning Coordinator will assess and conceptualize the needs and desires for a variety of meetings, conventions, and events, and other social or business functions; supply food and other services; and supervise catering staff making all arrangements necessary to execute the Young Automotive Group’s desired vision and goals. This role will also manage contracts and payments with customers for training events and property rentals along with follow-up after the event to ensure Customer Satisfaction is at a 5-star level. Responsibilities • Assess and understand needs for the events and meetings (staffing/ number of guests/ meeting rooms/ locations/ catering/ signage/ programs/ music/ display areas and other specialized requirements) • Manages contracts for dates/ times and equipment needed • Consults and coordinates with facilitators to plan and develop event schedule/ topics and featured speakers with all necessary training materials needed • Enter all events into the event program showing all current and up to date event information. All items needed for events/ parties and meetings at all venues • Ensures the venue is clean and that food is handled in a sanitary manner • Addresses problems or complaints concerning services provided • Manages and approves requests on calendar for event spaces/ adjusts meetings as needed • Ensures assigned facilities and equipment are ready for regular business and special events • Maintains the inventory/storage and distribution of equipment • Provides recommendations for purchases of new equipment and orders items as needed • Collaborates with other appropriate management staff to prepare and implement budget • Schedule and confirm events/meetings and follow up with prospective clients • Generate letters/thank you cards and emails...etc.