Event Planning Manager

The Event Planning Manager is responsible for coordinating and executing group events, meetings, and social functions for Embassy Suites Blue Ash from the post-sale turnover through event completion. Responsibilities:Event Planning & Coordination Manage group and event business after contract execution through final event completion.Serve as the primary contact for clients throughout the planning process.Coordinate all event details, including meeting room setups, food and beverage requirements, audiovisual needs, timelines, VIP requests, transportation, and special accommodations.Prepare and distribute Banquet Event Orders (BEOs), group resumes, and other operational documents accurately and on time.Conduct pre-conference meetings and communicate all event specifications to hotel departments.Monitor rooming lists, meeting space utilization, and event schedules to ensure accuracy and efficiency.Ensure all events are executed according to Hilton brand standards and hotel service expectations.Work closely with the banquet, culinary, front office, housekeeping, and maintenance teams to ensure operational readiness. Maintain accurate records, event documentation, correspondence, and client communication within hotel systems.Manage event planning timelines and ensure deadlines are consistently met.Prepare reports related to event activity, operational needs, and group status.Maintain organized event files and detailed notes for all programs. Qualifications:Minimum 2 years of hotel event planning, conference services, or hospitality operations experience preferred.Experience with Hilton systems and hotel sales/event platforms preferred.Strong organizational, communication, and multitasking abilities.Excellent customer service and problem-solving skills.Ability to manage multiple events simultaneously in a fast-paced environment.Strong attention to detail and follow-through.Proficiency in Microsoft Office and hotel event management software.Ability to work collaboratively across hotel departments.Flexible schedule including occasional evenings, weekends, and holidays based on business demands.