Event Producer

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. Primary Responsibilities • Responsible for the logistical management and operational execution of client events and programs • Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention • Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted • Manages program changes during pre-planning and on-site, negotiating and up-selling • Responsible for managing the expected gross margin for the event once contracted • Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc. • Ensures deposits for program have been received as contracted and billing is completed • Determines Field Staff work assignments, based on program schedule and staffing needs • Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff • Participates in recruiting and training Field Staff • Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms • Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required • Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc. • Assists Experience Designers with program development according to specifications of client • Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence • Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations • Conducts pre-con meetings with client/hotel to review all details of the program as confirmed • Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives