PRA is the market-leading business event management firm specializing in delivering unique experiences that inspire and move hearts, minds, and businesses forward. Established as a dynamic company blending Passion, Reach, and Authenticity, PRA collaborates closely with its clients to craft creative, multi-sensory attendee journeys that leave lasting impressions. With local teams across the United States covering more than 29 top destinations and a remote execution team capable of planning events anywhere, PRA is committed to excellence in corporate and incentive event planning. Their comprehensive service offerings include creative event design and production, local excursions, tours, teambuilding, offsite events, dine arounds, digital and hybrid programming, health and safety logistics, corporate social responsibility and giveback initiatives, sustainable planning services, transportation logistics, staffing, content creation, graphic design and branding, and gifting solutions. This extensive portfolio ensures that PRA provides end-to-end event management that meets and exceeds client expectations in the evolving event industry.
The role of Event Producer at PRA is designed as a hybrid position requiring an average of two days per week in-office attendance, with candidates needing to be based in or near Colorado Springs. This position is pivotal in overseeing the logistical management and operational execution of client events and programs. The Event Producer serves as the primary client contact post-sale and is responsible for ensuring client satisfaction, fostering account retention, and maintaining alignment with program requirements. Working collaboratively with the Sales team, the Event Producer takes on the responsibility of managing program changes, negotiating and upselling opportunities, and ensuring that all contracts with suppliers and partners meet service and financial expectations. Financial oversight includes managing the expected gross margin for events and ensuring all deposits and billing are correctly processed.
Operationally, the Event Producer coordinates field staff work assignments, prepares and distributes trip sheets and other event documentation, and is involved in recruiting and training field staff. They ensure smooth onsite operations by managing field staff paperwork, inventories of uniforms and materials, and overseeing purchase needs. The role is comprehensive, requiring detailed preparation and management of program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, and expense reports. Collaboration extends to assisting Experience Designers with program development aligned to client specifications and ensuring seamless operation coordination with hotel and venue representatives. The Event Producer conducts pre-con meetings with clients and venues, keeps sales managers informed of all program developments, and takes corrective actions when necessary to guarantee successful delivery of client objectives.
PRA offers a competitive salary for the Event Producer role, ranging from $50,000 to $75,000 based on experience level. The benefits package is robust and includes medical, dental, and vision insurance; company-sponsored life insurance; short and long-term disability insurance; a 401(k) plan with matching contributions; parental leave; stipends for cell phone and home internet; paid vacation, sick leave, and holidays; pet insurance; flexible spending accounts; and other optional benefit coverages. PRA is also committed to sustainability and social impact, engaging in initiatives like carbon reduction, zero waste efforts, partnerships with the American Forest Foundation and PACT-USA, and promoting equity, diversity, and inclusion in its supply chain and operations. This role offers a unique opportunity for an experienced event professional to join a company that not only values creativity and operational excellence but also prioritizes social responsibility and environmental sustainability in the events industry.
Bachelor's degree or equivalent relevant experience
minimum 3 years of experience managing corporate meetings and client events
strong communication and interpersonal skills
ability to multitask and manage multiple projects simultaneously
working knowledge of local venues and supplier partners
flexibility to work weekends, holidays, and evenings
must be based in or near Colorado Springs
ability to travel occasionally
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