Event Producer Job at PRA Business Events in New York

This is a hybrid role that allows for some work from home flexibility during the week. Primary Responsibilities • Responsible for the logistical management and operational execution of client events and programs • Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention • Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted • Manages program changes during pre-planning and on-site, negotiating and up-selling • Responsible for managing the expected gross margin for the event once contracted • Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc. • Assists Experience Designers with program development according to specifications of client • Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence • Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations • Conducts pre-con meetings with client/hotel to review all details of the program as confirmed • Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives DMC, corporate incentive travel, hospitality or related experience highly preferred • Ability to manage operations functions and effectively supervise and direct Field Staff • Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees • Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents • Ability to effectively present information and respond to questions from clients, supplier partners and hoteliers • Ability to multitask and work on multiple programs with different deadlines • Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners • Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners • Must be able to work flexible hours including weekends, evenings and holidays • Some travel required to support region and PRA system as needed This role also includes an incentive plan.