Event Production Assistant

Job Overview
We are seeking a dynamic and detail-oriented Event Production Assistant to join our vibrant team! In this role, you will be the backbone of our event operations, ensuring seamless execution from planning to post-event wrap-up. Your enthusiasm and organizational skills will help create memorable experiences for clients and guests alike.
This paid position offers an exciting opportunity to develop your expertise in event management while working in a fast-paced, collaborative environment. If you thrive on multitasking, excel at communication, and have a passion for hospitality and event planning, we want to hear from you!

Responsibilities

Assist in the coordination and execution of events, including venue setup, catering, entertainment, and technical arrangements
Collaborate with clients to understand their vision, budget, and specific needs, providing professional guidance throughout the planning process
Manage event timelines and schedules to ensure all activities occur smoothly and on time
Support negotiations with vendors, suppliers, and contractors to secure services that meet quality standards and budget constraints
Oversee event budgets by tracking expenses, processing invoices, and ensuring cost-effective solutions without compromising quality
Utilize event management software and CRM systems to organize client information, track project progress, and communicate updates effectively
Provide exceptional guest services during events by addressing needs promptly and maintaining a welcoming atmosphere

A plus but not required

Proven experience in event planning or hospitality industry roles; banquet or catering experience is highly desirable
Strong negotiation skills with the ability to upsell services or products when appropriate
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with event management software tools
Excellent organizational skills with the ability to manage multiple projects simultaneously under tight deadlines
Effective communication skills for client interaction, team collaboration, and vendor negotiations
Knowledge of managing event budgets, contracts, and catering logistics
Experience with fundraising or large-scale events management is a plus
Demonstrated customer service orientation with a friendly yet professional demeanor
Ability to work flexible hours including evenings or weekends as needed for events

Join us as an Event Production Assistant and be part of creating extraordinary moments! Your energy, attention to detail, and passion for hospitality will make a lasting impact on every event you help bring to life. We are committed to supporting your growth in the vibrant world of event management—apply today!
Pay: $15.00 - $50.00 per hour
Benefits

Flexible schedule

Work Location: Hybrid remote in Reno, NV 89501