Event Production Manager

FAENA ROSE

Faena Rose is an exclusive, art and culture-based private members community founded on the principles of art, culture, community, and VIP access. Faena Rose brings together its dynamic community of like-minded innovators, entrepreneurs, industry leaders, artists, and cultural influencers through a year-round calendar of engaging and transformative cultural experiences.

FAENA GROUP

Founded in Argentina by Alan Faena, Faena Group is a pioneering business specializing in the creation of one-of-a-kind holistic environments anchored in cultural experiences and socially responsible projects, ranging from residences and hotels to art and cultural spaces.

POSITION OVERVIEW

The Cultural Programming Team curates and produces 80+ unique cultural experiences per calendar year and manages event production logistics for Faena Rose. At the heart of the operation, this position is the nexus between grand visions and their exquisite execution.

REPORTING STRUCTURE & KEY PARTNERSHIPS

Reports to: Director of Cultural Event ProductionDirect reports: N/AKey collaborators: Event Production Manager (second), Marketing Manager, Member Relations Team, Financial Controller

DUTIES AND RESPONSIBILITIES

1. Manage and execute all details of cultural event production (pre-event, during event, and post-event), including but not limited to:

Booking event venue (in-house and off-site) and needsCoordinating with the in-house and third-party Special Events & Banquet Teams to execute cultural eventsSourcing and managing any third-party vendors required for cultural eventsCreate and route Banquet Event Orders (BEOs) for approvalRun-of-show, floorplans, and other logistics-related tasksBooking talent travel, accommodations, and car serviceCollecting event-related invoices as neededAssisting the Department Director with the overall department budgetPreparing and distributing post-event thank-you gifts for talentHelp on-site at events, including load-in and load-out

2. Collaborate with the marketing manager to maintain the communications calendar and market events across varied platforms. These include a weekly communiqué, social media, and a video library on YouTube of past events.

SKILLS & ABILITIES

Strong project management and organizational skills with the ability to manage multiple events simultaneously (up to a dozen) happening at any given time. This is a high-volume, high-pressure operationExcellent written and verbal communication and ability to collaborate seamlessly with internal teams, vendors, and talentSkilled in building and managing production timelines, run-of-show documents, and floorplansFinancially literate; comfortable with budgets and reconciliationsCalm and solutions-oriented under pressure, ensuring smooth execution of events with audiences ranging from 20 to 400 peopleDeep curiosity for and engagement with art, culture, and current events that enhances programming and member experienceFamiliarity with the hospitality industrySelf-motivated, team player, reliable, professional, and hardworkingCreative and flexible with strong problem-solving skills

PHYSICAL REQUIREMENTS

Ability to move safely on uneven terrain or in confined spacesAbility to see and respond to dangerous situationsAbility to remain in a stationary position for 8 hours or moreAbility to lift or carry up to 40 lbs

SUCCESS METRICS

On-time delivery: ≥95% of events hit key prep milestones and start on timeBudget discipline: ≥90% of events delivered within ±5% of the approved budgetClose-out speed: Wrap each event within 48 business hours (invoices, notes, thank-you gifts, production folders)Operational records & safety: 95% of events have complete documentation (run of show, floorplan, BEO); zero recordable safety incidents

QUALIFICATIONS

2 years of experience in the fields of event planning and production; luxury hotel event experience preferredProficient in Microsoft Office Suite, Adobe Creative Suite, Google Office Suite, CanvaFamiliarity with CRM Platforms, PeopleVine preferred.Familiarity with project management tools such as Trello, ClickUp, Monday.com, etc.

YOUR LEGACY

The Event Production Manager will be remembered as the steady hand behind the curtain, ensuring that every Faena Rose Miami Beach gathering runs seamlessly. Their tenure will be defined by meticulous planning, smooth coordination with vendors and partners, and flawless execution that allows members to simply enjoy the moment. With a quiet precision, they create the structure and flow that bring Faena’s devotion to art, culture, and exceptional human connection to life.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties assigned by their manager.

Faena Rose is an Equal Opportunity Employer.

Faena Rose offers a competitive benefits package, including medical, dental, and vision insurance; a 401(k) retirement plan with employer match; a vacation and PTO package; and additional fringe benefits.

All your information will be kept confidential according to EEO guidelines.