Event Production Planning Manager

Position Description:

Michigan Central is a market leading hub for advancing new technologies and programs that address barriers to greater social, economic, and physical mobility comprised of 1.2 million square feet of multi-use real estate and 30 acres of inter-connected public space. Building on Detroit’s rich history as an engine of change, the transformative Michigan Central project aims to strengthen the city’s competitive advantages while inspiring collective action on the most pressing challenges at the intersection of mobility and society worldwide. The Event Production Planning Manager is a role that serves as the critical link between creative vision and event operational execution. This role ensures that events—ranging from large-scale private events and corporate conferences to experiential activations—are executed flawlessly, on time, and within budget.

The areas of focus are:

• Pre-Production Planning: Establishing an integrated team for each event and ensuring the bridge between the creative concepts and execution is clearly defined and scoped.

• Operational Excellence: Managing complex timelines, load-ins, and run-of-show schedules.

• Strategic Sourcing: Identifying and managing best-in-class vendors and partners.

• Fiscal Responsibility: Precise budget forecasting and cost management.

• Risk Mitigation: Identifying potential bottlenecks and developing robust contingency plans.

Additional Information :

Pre-Production & Planning:

• Develop comprehensive production project plans, including master timelines, resource allocation, and critical path milestones.

• Collaborate with creative teams and Production Technical Director to determine the technical requirements (AV, lighting,

sound, scenic) needed to bring event themes to life.

• Coordinate site visits to assess venue capabilities and constraints against event requirements.

• Create and manage detailed event production budgets, ensuring all costs are tracked and variances are communicated proactively.

• Ensure all necessary permits, agreements, insurance certificates, and safety documentation are secured.

Vendor and Stakeholder Management:

• Collaborating with Purchasing and Finance, lead the RFP/RFQ (Request for Proposal/Request for Quote) process for production

vendors, including staging, lighting, catering, talent, facilities, and security.

• Act as the primary point of contact for all internal stakeholders and external partners regarding production logistics until ready

to hand off to the Site Coordinator and Technical Director.

Event Production Execution Oversight:

• Manage the "Run of Show" (ROS) and production scripts, ensuring all cues (audio, visual, lighting) are synchronized.

• Ensure the load-in, set up, rehearsal, and strike phases are planned for, ensuring adherence to safety protocols and labor regulations.

• Coordinate complex transport and freight logistics for equipment and materials.

• Coordinate talent and speaker logistics, including green room requirements and technical briefings.

Post Event Analysis:

• Ensure post-event debriefs are conducted with stakeholders and vendors to verify venue is restored to its normal operational state and document any damage.

• Reconcile all production-related invoices and provide a final financial report.

• Facilitate Lessons Learned for internal continuous improvement.

Skills Required:

Financial Planning, Financial Reporting, Program Manage PM's & Projects, Microsoft Office, Program Management

Experience Required:

5+ years of progressive experience in live event production, with significant experience in both site coordination and technical direction.

Job Type & LocationThis is a Contract position based out of Detroit, MI.

Pay and BenefitsThe pay range for this position is $45.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace TypeThis is a fully onsite position in Detroit,MI.

Application DeadlineThis position is anticipated to close on May 12, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.