Event Project Manager

Our Metrowest Retail client is looking for a hybrid Events Project Manager with at least 4+ years experience; you'll be part of a team than manages 500 events annually so looking for hands on experience managing a high volume of events in addition to hands on experience with Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize).

Job Summary:

Responsible for coordinating all aspects of company meetings and events. This includes researching venues, negotiating contracts and providing full support to internal customers. In this role, you will provide full support and effective delivery of all meetings, events and conferences for the US Domestic entities. You'll be part of a team that manages over 500 meetings annually.

Major Areas of Responsibility

Work with internal clients to understand meeting objectivesResponsible for the planning all aspects of company meetings and events (Site selection, negotiate contract terms for hotel, Food & Beverage, off-site events, transportation…)Negotiation of contracts for all meeting componentsDetermine meeting specifications and evaluate potential meeting locations/venuesAssists internal client with budget and cost analysisBooks and oversees all size meetings from small training to larger conferences.Provides on-site coverage if required/requested. As necessary, conducts site visits to ensure selections meet conference needs and company standardsAttends industry related events to maintain state of the art knowledge of the travel industry. Attends association meetings and participates in industry networking opportunities to maintain full understanding of Strategic Meeting Management Programs.Provide feedback to Manager on department needs and initiativesRecommendations to streamline workflowEvaluation of software technology to support meeting planningPerforms special projects as assigned

Required Skills

Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.General knowledge of Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize)Knowledge of travel industryOutstanding customer service skillsExcellent communication and interpersonal skills(written, verbal and presentation)Ability to follow through on objectives, be detail oriented, stay organized and remain flexibleMust be able to multi-taskPrevious meeting/event planning experience or similar (ie. Hotel or Travel Industry Experience)Must thrive in a very busy atmosphere and be able to manage many things at one time with the ability to shift gears and prioritizeChange management skills and flexibilityAbility to focus and get the job done while avoiding distractions.Strong ability to collaborate with other Planners and work within a team environmentGreat at being resourceful and leveraging relationships to problem solve.