Event Project Manager

Global Events Prog Mgr. 2 - 26325-1

6 Months contract

Location: Ann Arbor, MI 48105 - ONSITE REQUIREMENT

Event Project Manager

The Event Project Manager is responsible for leading the strategy, planning, communication and execution of high-impact executive-sponsored events. This role requires exceptional attention to detail to create employee experiences that reflect the company's brand and business priorities.

The ideal candidate is a proactive and detail driven, with experience managing external vendor relationships and complex, multi day events for 100 to 3,000 people in a fast paced, global technology company.

Event Planning

Manage the end to end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings. Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the KLA brand. Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events. Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices. Collaborate with global teams to support consistency across regions while tailoring experiences to local needs. Event Execution & Logistics

Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, de cor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences. Develop comprehensive event documentation, including run of show, production schedules, staffing plans and briefing materials. Create consistency in content, messaging and attendee experience. Manage on site operations, staff, vendors and stakeholders to ensure flawless execution. Financial & Vendor Management

Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting. Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies. Evaluate cost saving opportunities and implement process efficiencies across the events portfolio. Compliance & Process Excellence

Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning. Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis. Qualifications

Bachelor's degree in Event Management, Marketing, Communications, Business, or related field. 5+ years of experience in corporate event planning, preferably within a global, technology organization. Demonstrated experience managing large scale, multi day events with complex logistics and VIP stakeholders. Strong project management and organizational skills with exceptional attention to detail. Excellent communication and interpersonal abilities; comfortable interfacing with senior leaders and cross functional teams. Proven budget management and vendor negotiation experience. Ability to travel globally 10-20% depending on event calendar. Preferred Qualifications

CMP (Certified Meeting Professional) or CSEP certification. Experience supporting clinical education events or healthcare professional programs. Familiarity with Cvent and Poppulo. Success Factors

Strategic thinker with a passion for creating meaningful, branded experiences. Calm under pressure, with strong problem solving and on site leadership skills. Collaborative and diplomatic communicator who builds trust across teams. Resourceful, solutions oriented and committed to continuous improvement
Skills:
Analysis Skills, Audiovisual, Best Practices, Budget Management, Budgeting, Catering Services, Clinical Support, Clinical Training, Communication Skills, Conference Management, Conferences, Content Development, Continuous Improvement, Contract Negotiation, Corporate Compliance, Corporate Event Management, Corporate Policies, Cost Control, Cross-Functional, Data Quality, Detail Oriented, Documentation, Event Management, Event Marketing, Event Strategy Development, Forecasting, Healthcare, Interpersonal Skills, Leadership, Logistics, Marketing Communications, Negotiation Skills, Operations Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Production Schedule, Project Planning, Project/Program Management, Purchasing/Procurement, Reconciliation, Return on Investment (ROI), Risk Analysis, Sales Qualification, Service Delivery, Standard Operating Procedures (SOP), Strategic Planning, Supplier Relationship Management (SRM), Team Lead/Manager, Team Player, Vendor/Supplier Evaluation, Vendor/Supplier Management, Vendor/Supplier Relations, Vendor/Supplier Selection, Willing to Travel

ObjectWin Technology