Event Project Manager

Seeking a Freelance Event & Project Management Consultant to lead planning and execution of two high-impact customer events in the healthcare sector, while supporting broader healthcare marketing and enablement initiatives. This role combines strategic event leadership with hands-on execution.
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Key Responsibilities

Event Leadership & Execution
• Lead end-to-end planning and delivery of in-person, virtual, and hybrid events
• Develop project plans, timelines, budgets, and risk mitigation strategies
• Oversee logistics including venue, AV, catering, registration, travel, and run-of-show
• Coordinate with internal teams and external vendors for seamless execution
• Ensure all events align with brand, safety, and stakeholder expectations

Project Management
• Build and manage detailed project plans, timelines, and ownership structures
• Drive day-to-day execution, tracking progress and resolving issues
• Facilitate cross-functional meetings and ensure accountability and follow-through
• Monitor budgets, track expenses, and report regularly to stakeholders
• Maintain organized documentation including status reports and post-event summaries

Stakeholder Coordination & Communication
• Serve as central point of contact for internal teams and external partners
• Communicate timelines, expectations, and updates clearly and proactively
• Support executive readiness, including briefings, materials, and run-of-show
• Manage attendee communications, registration, and on-site or virtual support

Content & Experience
• Partner with marketing and subject matter experts to shape agendas and narratives
• Coordinate development of presentations, signage, invitations, and collateral
• Ensure on-brand creative execution
• Recommend strategies to enhance attendee engagement and experience

Measurement & Improvement
• Gather and analyze post-event feedback and performance metrics
• Provide insights and recommendations for future programs
• Develop and maintain templates, tools, and repeatable processes
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Qualifications
• 5–8+ years in event management, project management, or program operations
• Track record leading complex, multi-stakeholder events or initiatives
• Strong planning and execution skills with excellent attention to detail
• Excellent communication skills, including with senior leadership
• Comfort working independently in a fast-paced, evolving environment
• Professional presence and composure under pressure

Preferred Experience
• Background in construction, engineering, architecture, real estate, or related fields
• Experience supporting executive or client-facing events
• Familiarity with cross-functional teams and vendor management