Event Sales Coordinator

## Key Role Overview

The Event Sales Coordinator assists with planning and coordinating event sales at the club, supporting the Event Sales Manager and Director from initial inquiry through final execution. The role provides administrative and client-facing support, maintains client records and event documentation, and helps drive prospecting and sales activities to support the annual event sales plan. This position requires strong attention to detail, effective communication, and collaboration with internal departments to ensure successful events and exceptional member/guest experiences.

## What are the Key Responsibilities?

- Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.

- Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.

- Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.

- Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.

- Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.

- Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.

- Manage event supplies and inventory, coordinating with vendors as needed.

- Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.

- Participate in regular sales and event meetings, providing updates on event status and client interactions.

- Provide general administrative support to the Event Sales Manager and Director as needed.

- Assist other employees and take on additional tasks as assigned by management, following company, club, and department policies and procedures.

- Maintain a high level of professionalism, follow safe working practices, and take initiative in personal and professional growth.

- Address and resolve challenges using available resources and collaborate with regional and corporate teams to support club operations.

- Attend daily briefings and actively engage in required activities to stay informed and contribute to the team’s success.

## What are the Required Qualifications?

- High school diploma or equivalent.

- A minimum of 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.

## What are the Preferred Qualifications?

- College coursework in hospitality, marketing, or a related field.

- Basic understanding of marketing and prospecting strategies.

- Basic understanding of Microsoft Office and event management software.

- Strong organizational skills and attention to detail.

- Effective verbal and written communication skills.

- Ability to work collaboratively within a team environment.

## Compensation & Benefits

- Salary range: Not stated.

- Medical, dental, and vision coverage.

- Life insurance.

- Short-term and long-term disability insurance.

- 401(k) retirement savings plan.

- Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members).

## Additional Information

- Work schedule includes attendance as outlined on the weekly schedule and may require additional hours to meet deadlines, including weekends and/or holidays.

- Physical requirements include the ability to stand, walk, and perform physical activities for extended periods; work in varying temperatures; climb ladders; squat, kneel, reach, grasp, twist, bend; and occasionally lift, carry, push, and pull up to 25 lbs.

- Primary tools/equipment include computer, keyboard, telephone, copier, and general office supplies.

- Invited is an Equal Employment Opportunity Employer; the posting outlines general requirements and is not an exhaustive list of duties—additional duties may be assigned as needed to ensure smooth club operations.