Event Specialist

Facilitate clear, timely communication across departments to ensure seamless event execution.Coordination with External Parties : Coordinate, interact, and direct field labor, subcontractors, vendors, and clients to ensure project goals are met. Apply critical thinking to resolve time-sensitive conflicts and challenges that arise during events.Event Risk Management : Planning for potential scenarios that could impact the integrity of the event. Communicate directly with clients and coordinate job-related processes, including production tracking, shipping, and documentation through Exhibit Force. Manage financial operations, including job closeouts, while ensuring efficiency and client satisfaction in alignment with department goals.QualificationsEducation: BA/High school or work-related experience.Field of study:Work Experience: 1 to 3 years of tradeshow, event project management experience or Fulfillment management;Licenses/Certifications Required: N/AKnowledge, Skills and Abilities :Software Proficiency: Knowledge of Smart Sheet, Quick Books, Outlook, Exhibit Force, and any industry software a plus;Organizational Skills: Highly organized and self-motivated, with a proactive approach to managing and executing projects within the tradeshow and events industry.Attention to Detail and Multitasking Organized: Strong attention to detail with the ability to multitask effectively in a fast-paced, high-transactional environment.Communication Skills: Effective oral and written communication skills, with the ability to convey information clearly and professionally.Adaptability and Coachability: Open to feedback and coaching, continuously seeking to improve performance.Relationship Building: Ability to develop and nurture relationships with vendors and clients, cultivating deeper ties with the company.Roles and Responsibilities Includes but not limited to:Client and Sales Communication: Communicate with the sales team upon project assignment to review the scope of work and gain insight into the client’s needs.Client Relationship Management: Establish open communication channels with clients, outlining the project process, design review, and on-site services to ensure a seamless experience.Smartsheet Management: Create and maintain Smart Sheets in a timely manner, ensuring all information is accurate and cross-referenced with the pull list and renderings for 100% accuracy.Project Control: Oversee all stages of the project by being knowledgeable in all aspects of the work.Timeline Management: Maintain a solid project timeline, ensuring all milestone dates are met, such as: Show Service Deadline, Graphic Deadline, Advanced/Direct Shipping Deadline, and EAC/COI DeadlineMaterial and Goods Ordering: Work with production teams to order materials and goods needed for the project. Create purchase orders and/or expense purchases using…

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