Event Specialist

RESPONSIBILITIES:

The Event Specialist may be responsible for a wide array of nationwide tradeshows, planning and executing customer facing workshops and coordination of internal meetings and events. Provides preliminary negotiation and review of contracts and other documents and serves as the liaison between event registrants, attendees, sales representatives, vendors and speakers. The specialist must apply robust tracking and follow-up to ensure that all event details are managed and responsible for resolving problems and issues that arise onsite and available on-call for events not traveled to.

EDUCATION: Bachelor’s degree required

EXPERIENCE: A minimum of 3 to 5 years prior experience in events and exhibit planning experience. Previous experience working on multiple projects and changing priorities.

PERSONAL: Excellent verbal and written communication skills. Highly organized and possesses good interpersonal skills.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Plan and execute external facing workshops, internal meetings, and industry tradeshows
Work closely with creative services, regional sales managers, and sales representatives to plan, create, schedule, and execute event promotions, e.g., e-Blasts, direct mailings, invitations and social media posts, tradeshow videos, etc.
Prepare name tags, marketing materials, manuals, confirmation packages, registration lists, etc.
Maintain Cvent & Salesforce registration data base and provide lead, attendee and registration reports to cross functional teams
Negotiate contracts with seminar venues, vendors and service providers
Quarterly travel to manage onsite logistics with venue and regional sales staff for seminars and other events (required travel for back-up and peak periods) Total travel: 25% nationwide
Manage individual event budget with other team members for monthly reporting and report in numbers to the appropriate Sr. Event Specialist
Coordinate all meeting logistics: management of manuals, literature, marketing materials, PowerPoint presentations, a/v, electrical, catering and shipping
Work with product managers to keep product materials, promotional materials and presentations current
Maintain quarterly seminar and tradeshow schedule to event website on main webpage
Communicate meeting details to both external and internal cross-functional teams as well as our speakers
50-75% travel required, including overnight and weekends to events
SKILLS:

MS Office Proficiency (Word, Excel and Power Point), Salesforce, Wordpress
Cvent experience preferred but not required
Superior written and spoken communication skills
Must have excellent attention to detail and the ability to effectively multi-task in a deadline driven atmosphere
FUNCTIONAL EXPERTISE:

Strong interpersonal skills
Strong organizational skills
Strong event planning and logistics experience
Ability to work under pressure and tight deadlines in fast-paced environment
BEHAVIORAL AND INTERPERSONAL:

Highly organized
Problem solver
Flexible and adaptable to change
Analytical thinker
High energy