Event Specialist

We have a unique opportunity within our team for an Event Specialist. The role is vital to the success of our events and will provide the opportunity to travel in the Americas. The Role • Coordinate event logistics including working closely with internal team, event venues, speakers, hotels and 3 party vendors • Organize facilities and manage onsite logistics such as catering, entertainment, audio visual, transportation, off-site excursions, attendees, equipment, promotional materials, etc • Lead the charge for assigned events as it pertains to customer satisfaction; serve as an ambassador for the whole organization at the event • Gather information and negotiate proposals and contracts prior to closing any deals • Collaborate with the production team to ensure conferences are cost effective while maintaining a high-degree of quality • Responsible for event budgets and cost management across multiple annual events • Handle all incoming inquiries and outgoing general correspondence; process and data enter all conference registrations and reply to customer requests with problem-solving solutions • Organize and oversee all fulfillment of sponsor and exhibitor benefits for events business and act as point person for sponsor / exhibitors • Assist co-workers with pre-conference preparation, customer communication, and on-site logistics remote from office • Verify customer database records by email, fax, telephone and online research to ensure that records are accurate • Eligible for hybrid schedule (two days remote; three days office) At Smithers Information, we provide B2B events, market reports and strategic and technical consulting globally. We have numerous examples of progression throughout the business and within some of our global businesses are proud that the average length of service amongst employees is a minimum of 10 years.