The EcoTarium, a Museum of Science and Nature located in Worcester, Massachusetts, is a unique and engaging institution dedicated to inspiring people of all ages to care about the natural world and the environment. As a well-established museum, the EcoTarium offers a blend of science, nature, technology, and innovation through its interactive exhibits, live animal habitats, and immersive experiences. The museum also serves as a community hub, hosting educational programs, special events, and facility rentals that bring diverse audiences together to learn, celebrate, and connect with nature and science.
The EcoTarium seeks a creative and collaborative Event Specialist to join their dynamic team. This full-time position offers an annual salary of $53,571.96 and plays a critical role in the planning, execution, and evaluation of engaging events held both on-site and off-site throughout the year. The Events Specialist will focus not only on the successful delivery of museum events but also on supporting the facility rental program, an essential component of the museum's operations that engages external clients for various events.
In this role, the Event Specialist will partner closely with the Senior Events Specialist, Marketing team, and Chief Advancement Officer to promote facility rentals, manage client inquiries and leads, and ensure smooth logistics and positive guest experiences during events. The position requires strong collaboration across multiple museum departments including Guest Services, Operations, Education, Exhibits, and Buildings & Grounds to deliver seamless and memorable occasions for visitors and event attendees alike.
Key responsibilities include developing detailed event project plans, coordinating vendors, staff, catering, A/V and entertainment, overseeing event setup and breakdown, and managing event budgets and post-event evaluations. The role requires adaptability and excellent organizational skills to handle diverse events ranging from educational programs, fundraisers, to community festivals. The Event Specialist will also contribute to marketing efforts to increase facility rental bookings through digital campaigns, website updates, and promotional material development.
Candidates must demonstrate a passion for science and nature, possess excellent interpersonal and communication skills, and have a background in event planning or coordination preferably within museums, non-profits, or mission-driven organizations. The ability to work flexible hours, including some evenings and weekends, and to perform physical tasks such as lifting and moving event equipment is essential.
Joining the EcoTarium means being part of a team that values inclusion, diversity, equity, and accessibility, fostering a supportive and motivational work environment. The museum provides a comprehensive benefits package including health and dental insurance, paid time off, retirement plans, flexible schedules, and opportunities for professional advancement. This position offers a unique opportunity for an energetic event professional to contribute to a vital cultural institution that connects communities through science and nature.
Associate's degree required
Minimum of two (2) years of experience in event planning and/or coordination
Pass CORI, SORI and background checks
Must have a valid driver’s license
Must be or become TIPs certified for alcohol service
Ability to work a flexible schedule, including evenings, weekends and holidays
Ability to perform physical demands of the role, including lifting up to 35 lbs
Strong organizational, multitasking, and project management skills
Excellent verbal and written communication skills
Demonstrated commitment to high-quality customer service
Ability to work independently and collaboratively
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