Event Specialist

TEK Productions

Event Specialist

Who We Are

TEK Productions is a full-service corporate event company creating high quality immersive experiences in the live-show, business meeting, and event space.

What You’ll Do

The Event Specialist will play a key role in planning and executing corporate live meetings and events from concept through completion. You’ll collaborate with clients, vendors, and internal teams to ensure every detail is aligned, and every experience exceeds expectations.

Responsibilities & Duties

Support client needs during the planning and execution of programs
Conduct client calls, participate in site visits, and attend pre- and post-convention meetings
Create and revise room layouts as needed
Proposal and presentation preparation based on program specifications
Document Production; budgets, schedules, venue letters, and other show related documents, with continued management of files.
Source, contract and manage vendors (e.g., florists, entertainment providers, game providers, linens and décor companies)
Provide details and documentation to venue team, vendors, and contracted staff
Partner with facilities/venue teams, direct staff, contractors and vendors on show site to ensure seamless execution
Partner and collaborate across TEK’s Lines of Service
Assist with tracking and reconciling show budgets and post-show analysis
All other duties assigned by management
Travel is required

Qualifications & Skills

3–5 years of experience working with a Destination Management Company (DMC) is required.
Willingness and ability to travel frequently
Availability for flexible schedule, including overtime, evenings and weekends
Proficiency in Microsoft Office computer programs; Microsoft Word, Excel, PowerPoint, etc.
Excellent organizational and communication skills
Proven client relationship skills
Ability to interface with personnel at all levels
Ability to work independently with little direction and meet deadlines
Adaptable and quick to learn new tools and systems
High level of professionalism and ability to handle confidential information
Experience in the corporate live show, business meetings and event space is a plus

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Are you willing and able to travel regularly for work?
How many years of experience do you have working with a Destination Management Company (DMC)?

Ability to Commute:

Orlando, FL 32811 (Required)

Work Location: In person