EVENT SUPPORT SPECALIST

Legal Entity

The Aultman Foundation

Position Summary

The Support Specialist provides operational support for foundation events and year-end fundraising campaigns, ensuring continuity of services and timely execution of key initiatives. The Support Specialist coordinates event logistics, vendor management, registration, and sponsorship fulfillment, while assisting with communications and marketing efforts. The Support Specialist supports on-site event execution, post-event reconciliation, and donor stewardship activities, contributing to the overall success of fundraising efforts and organizational goals.

Department Summary

The Aultman Foundation (TAF) team works closely with grateful patients, families, corporate representatives, community leaders, The Women’s Board of Aultman Hospital, and foundations in the Aultman service region inviting philanthropic gifts to advance care and services by the nonprofit hospital. TAF secures, documents, and acknowledges all gifts per compliant and legal requirements through grants, major gifts, community events, capital campaigns, and volunteer-led fundraising activities. Efforts are equally dedicated to demonstrating appreciation and stewardship of valued donors.

Qualifications

Minimum EducationHigh school diploma or equivalent required.Associate’s or bachelor’s degree in a related field (e.g., communications, nonprofit management, business) preferred.Experience1–3 years of relevant experience preferred, such as:Event coordination or planning.Administrative or project support.Nonprofit, fundraising, or customer-facing roles.Department Qualifications

Skills

Positive attitude, skills in human relations and diplomacy.Commitment to teamwork and supporting department priorities.Time management and organizational skills. Superior written and verbal communications are required. Possess a high-level command of grammar, spelling, editing, and sentence structure.Customer service skills.Ability to work independently and efficiently.Adaptability to changing work needs.Detailed oriented.Ability to think both critically and creatively.Computer skills required with demonstrated expertise using MS Word, Excel, and PowerPoint.Department Skills

Responsibilities & Expectations

Event Preparation & ExecutionEvent Coordination for multiple events and coordination of all Year-end Annual Campaigns including Lights of Love and College Annual Appeal. Events include:Orthopedic Residency Symposium and Golf Outing.Aully’s Golf Outing.Paddle for Pink.AOH 75th Anniversary Celebration - Farm to Table event.Clay’s Classic Event.AACH 125th Anniversary Celebration.Third-Party Fundraisers.Attend event and serve as point person (or assistant point person) for on-site coordination.Coordinate event logistics and vendor management.Manage and maintain event timelines to ensure all deliverables stay on track before and during the event.Secure all materials required for event day. Manage RSVP tracking and registration.Follow up on and fulfill all sponsorship benefits.Finalize and communicate detailed event-day timelines with vendors.Prepare final registration and check-in lists.Marketing & VisibilityAssist with pre-event communications, including email outreach.Ensure all print materials are finalized and event-ready.Monitor execution of pre-established online marketing efforts.Post-Event ManagementCoordinate timely distribution of thank-you communications.Partner with TAF team to compile event data and outcomes. Reconcile and finalize all event-related payments.Year-end Annual CampaignsCoordinate year-end appeals.Manage and execute the appeal timeline.Coordinate with TAF and external vendors (e.g., mail house) to ensure all materials are accurate and delivered on time.Track and fulfill appeal-related sponsorship benefits (e.g., Lights of Love wreaths).Department Responsibilities & Expectations

Working Conditions

Casual Position.Approximately 20 hours per week.Hazardous Exposure Category

Category III - Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment. The normal work routine involves no exposure to blood; body fluids or tissues (although situations can be imagined or hypothesized under which anyone anywhere might encounter potential exposure to body fluids.) Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid or to be potentially exposed in some other way.

Physical Addendum

Demands

Frequency

Remarks

Lifting 0-10 lbs

Occasional 10-33%

Lifting 10-20 lbs

Occasional 10-33%

Lifting 20-35 lbs

Occasional 10-33%

Lifting 35-50 lbs

Never

Lifting 50-75 lbs

Never

Lifting 75-100 lbs

Never

Lifting over 100 lbs

Never

Forward Reaching

Occasional 10-33%

Overhead Reaching

Occasional 10-33%

Standing

Occasional 10-33%

Walking

Occasional 10-33%

Sitting

Frequent 34-65%

Climbing

Never

Stairs/Ladder

Occasional 10-33%

Bending/Stooping

Occasional 10-33%

Twisting/Turning

Occasional 10-33%

Kneeling/Squatting

Occasional 10-33%

Crawling

Never

Pushing/Pulling 0-10 lbs

Occasional 10-33%

Pushing/Pulling 10-20 lbs

Occasional 10-33%

Pushing/Pulling 20-35 lbs

Occasional 10-33%

Pushing/Pulling 35-50 lbs

Never

Pushing/Pulling 50-100 lbs

Never

Pushing/Pulling over 100 lbs

Never

Carrying 0-10 lbs

Occasional 10-33%

Carrying 10-20 lbs

Occasional 10-33%

Carrying 20-35 lbs

Never

Carrying 35-50 lbs

Never

Carrying 50-100 lbs

Never

Carrying over 100 lbs

Never

Grasping/repetitive sustained

Frequent 34-65%

Fine motor coordination

Continuous 66% of the day

Vision: Near/Far/Color

Continuous 66% of the day

Hearing: ordinary conversation/other

Continuous 66% of the day

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status. The organization is an EEO/AA Employer M/F/Disability/Vet.

The organization will provide reasonable accommodations to employees or applicants with disabilities, as defined by the Americans with Disabilities Act, who are otherwise qualified to safely perform the essential functions of the job, with or without accommodation, unless such accommodation would constitute an undue hardship on the organization or poses a direct threat to the health and safety of the individual or others that cannot be sufficiently mitigated by reasonable accommodation. Any applicant or employee who requires an accommodation to perform the essential functions of his or her job or to enjoy equal benefits and privileges of employment should notify the Aultman Human Resource Department and request such an accommodation.