Event​/Meeting Coordinator- Corporate Events - Entry Level

General Purpose/Summary of Job: In addition, Event Planning Coordinators are also responsible for: • Performing a variety of intricate planning tasks related to identifying and scheduling all aspects of the event including location, guest speakers, food, equipment, speaker travel needs, and more. Primary Duties and Responsibilities: • Database management – manage promotional educational programs within the proprietary events management platform • Budget management – assist customer representatives within their program planning budget to ensure they meet client business rules and guidelines • Select or confirm venue, menu, audiovisual, and air/ground transportation arrangements • Coordinate payment with venues/caterers and any other vendors • Frequent daily communication with sales representatives and faculty as needed • Review all venue contracts for accuracy/ensure client compliance requirements are met • Ensure all meeting materials are complete and accurate • Work closely with other team members to ensure successful execution of meetings • Adhere to various policies (i.e., confidentiality, sensitive communication, intellectual property) • Effectively manage high volume of meetings while also responding to emails and phone calls • Be available to cover after‑hours phone line 5 PM–midnight on a rotated basis (weeks selected by coordinator) Competency Requirements: • Positive attitude at all times and the ability to work with a team and maintain a “Whatever it Takes” attitude • Ability to boost team morale • Ability to take constructive feedback and adjust in order to progress forward • Ability to communicate clearly with management via email or in person • Excellent interpersonal, customer service and organizational skills • Exceptional attention to detail • Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume • Demonstrate ability to work in a fast‑paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities • Ability to take on additional ad hoc tasks as needed to support the team without complaint • Ability to work flexible schedules and/or extended hours to meet clients’ business needs • Maintain productivity while performing repetitive planning tasks every day • Proficiency in MS‑Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUPs) and Gmail preferred • Basic math and spelling proficiency • Ability to work and thrive in a team atmosphere Education/Skills Experience Desired: • High School or equivalent • College degree preferred • 1–2 years’ experience in field or related area preferred but not required • Great for individuals with a Sales, Hospitality, or Customer Service background • Must be a go‑getter and very personable while having patience with the process • Possess strong analytical and problem‑solving skills