Events Administrator

Purpose: The Events Administrator is responsible for providing both administrative and operational support to the Events Team. The Events Administrator will need to be very detail oriented and loving in their communication; cool under pressure with the ability to balance competing priorities in a timely and efficient manner. Responsibilities... • Assist Events Team in pre-planning and timeline management for seamless execution of details for live auction experiences • Support in communication for live auction experiences • Assist as needed in brainstorm and research for live auction execution • Provide on-site support during events, including setup, guest assistance, vendor and venue assistance, and breakdown of events where necessary • Assist Events Team to research quotes, place orders, pick up, and inventory items for events • Assist Events Team in prepping and developing materials for events • Assist with events calendar management and scheduling meetings and appointments as directed, take meeting notes or minutes • Organize internal documents and assist in execution of agreements • Assist with creation of supporting event documents such as itineraries, maps, packets, etc. • Assist with pre/post event meetings with pertinent departments to confirm relevant information • Provide follow-up communications with donors or vendors through direction of the Events Team • Support event and donor invoicing as well as keep internal records for invoices sent and payments received • Assist with research for fair market values of auction items • Support with payments and credit card reports • Assist with pre/post event communication as needed • Perform additional duties as necessary and directed by Events Team • Research and track current industry best practices to help collaborate with Events Team to develop/refresh event concepts, themes, and activities and presenting recommendations for improvement when applicable Qualifications: • Clear and kind verbal and written communicator with a friendly demeanor • Task and detail oriented • Ability to think quickly and problem solve • Strong organization skills • Desire to help others in a fast-paced environment • Proficient in Microsoft Office, Word, Excel, PowerPoint, and Canva • Ability to lift, pull, and push a moderate weight • Secondary education degree preferred