Events and Marketing Project Coordinator

Job Description
Job DescriptionSalary:

Job Title: Events & Marketing Project Coordinator
Location: 5950 Village View Drive, Suite 100, West Des Moines, Iowa 50266
Reports to: Communications Director

Job Summary

The Events & Marketing Project Coordinator plays a dual role in planning and executing high-quality events while supporting the Associations marketing and communications efforts.

This position ensures all Iowa REALTORS events and meetings are executed seamlessly while also coordinating marketing projects that enhance member engagement and promote the Associations initiatives.

This individual serves as a liaison between staff, leadership, members, and external partners, delivering exceptional event experiences and cohesive, strategic communications. The role requires a highly organized, creative, and detail-oriented professional who thrives in a fast-paced, collaborative environment.

Key Responsibilities

Marketing & Communications Coordination

Assist in executing marketing campaigns and projects to support Association goals
Develop, schedule, and manage social media content across platforms
Monitor engagement, respond to comments/messages, and track performance metrics
Create graphic assets including social media visuals, infographics, banners, and promotional materials
Ensure brand consistency across all communications and materials
Support video production and editing for marketing initiatives
Maintain marketing calendars and organize campaign assets
Assist with publication design, including the End-of-Year magazine
Collaborate across departments (Legal, Education, Advocacy, Events) to create cohesive member-focused communications

Event Planning & Execution

Collaborate to oversee all aspects of Iowa REALTORS events, meetings, and conferences, including:

State conferences and special events
National association meetings
Internal staff events and building activities

Serve as the primary liaison between venues and vendors
Research, recommend, and secure venues; assist to negotiate contracts, pricing, and services
Manage vendor relationships and ensure contractual obligations are met
Oversee event logistics including registration, room setup, AV, food and beverage, and materials
Provide on-site event management and support
Assist in building meeting space scheduling and logistics

Administrative & Organizational Support

Assist with calendar requests and special projects as assigned
Support internal meetings, staff events, and organizational initiatives
Support Board of Directors meeting needs, including calendar invites and meeting notes
Provide general support to staff and leadership as needed

Qualifications

Bachelors Degree in Marketing, Communications, Event Management, or related field preferred
35 years of experience in event planning, marketing, or a related role
Experience coordinating events and working with vendors
Proficiency in Adobe Creative Suite, Canva and Microsoft Office
Experience with social media management and analytics tools
Strong written and verbal communication skills

Skills & Competencies

Exceptional organization and attention to detail
Ability to manage multiple projects and deadlines simultaneously
Strong problem-solving and decision-making skills
Ability to work independently and proactively
Creative mindset with a passion for marketing and engagement
Strong interpersonal skills and ability to build relationships with members, staff, and vendors
Adaptability and composure in fast-paced or high-pressure situations

Additional Information

FLSA Status: Exempt
Position Type: Full-time
Schedule: In-office MondayFriday (8:00 AM 4:30 PM) with occasional remote flexibility
Travel: Minimal
Compensation: Salary commensurate with education and experience
Benefits: Full benefits package available