Events and Office Coordinator

Start Date: 1/5/2026 Qualifications • Excellent communication skills, including writing, proofreading, and speaking • Ability to manage multiple projects and work assignments from a variety of staff and volunteers • Excellent interpersonal skills both in person and by phone, with high professionalism • Ability to accomplish projects with little supervision • Outstanding customer service ethic and high expectations for quality • At least one-year experience coordinating special events • Proficient using Microsoft Word, Excel and PowerPoint, email, and web searches • Proficiency with CRM platform, and knowledge of GrowthZone is a plus • Enjoy working in a small team environment • Knowledge of the hospitality industry is a plus • Evening work for one or two events a year required General Job Duties • Plan and execute all NHLRA events, to include, but not limited to, the Annual Golf Tournament, the Annual Stars of the Industry Awards Dinner, and other events as assigned • Handle all back-office administration • Support other staff members as needed Events • Plan and execute all events • Manage all event finances including budget, invoicing, and reporting • Coordinate visits to see event space (as needed), and scheduling of events on the master calendar • Manage vendor relationships to create a seamless event from start to finish- negotiate contracts, arrange food and beverage, signage, etc. • Conduct research, make site visits, and find resources to help staff make decisions about event options (as needed) • Propose new ideas to improve the event planning and implementation process • Assist with on-site production and clean-up for events as necessary • Coordinate Silent Auction/raffle or other additional fundraising efforts in conjunction with each event as required • Oversee all current sponsorship commitments • Send out solicitation materials for each event • Coordinate with other staff for messaging and branding