Events Assistant

Company Overview
Biltmore Forest Country Club is a prestigious private club nestled in beautiful Biltmore Forest. Established in 1922, our club boasts a rich history, elegant facilities, and a welcoming community. We are dedicated to delivering exceptional service to our members while fostering a positive and supportive work environment for our staff.

Job Summary
We are seeking an energetic and detail-oriented Events Assistant. In this role, you will play a vital part in planning and executing club and member events of all sizes. Working closely with the Events Director and teams across the club, this role is integral to delivering polished, seamless experiences that reflect the standards of a private club environment. The ideal candidate brings hospitality experience, strong attention to detail, and a creative approach to event planning.

Key Responsibilities:
• Assist with events from initial inquiry through on-site execution
• Develop creative event concepts, themes, and member experiences
• Prepare and maintain event documentation, including BEOs, timelines, and floor plans
• Coordinate member billing and maintain invoice records
• Source materials and coordinate logistics with local vendors
• Collaborate with internal teams across golf, tennis, aquatics, and clubhouse departments

Qualifications:
• Experience in fine dining, upscale hospitality, private clubs, or event planning required
• Strong written, verbal, and phone communication skills with a polished, member-appropriate presence
• Highly organized with the ability to manage competing priorities
• Proficiency with Microsoft Office. Experience with Reserve Cloud and Prisimm preferred
• Flexible availability including evenings, weekends, and holidays

Benefits:
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Application Question(s):
• Have you directly assisted with planning or executing events for more than 100 guests?
• Are you available to work evenings, weekends, and holidays as required for member events?
• Do you have experience communicating directly with members, clients, or guests by phone, email, and in person in a professional setting?
• Are you currently living in the Asheville area?

Experience:
• private club, fine dining, or event planning: 1 year (Required)

Ability to Commute:
• Asheville, NC 28803 (Required)

Work Location: In person