Events Assistant

Summary

Under supervision of the Event Manager, the Event Assistant supports all phases of event management for renters and internal events with the Laramie County Events Department. Events include, but are not limited to, the Laramie County Fair, Laramie County Sportsman’s Expo, Laramie County Spirit of Giving, dog shows, RV shows, banquets, and more. The position is considered part-time with a varied weekly schedule requiring an estimated 10–30 hours per week depending on events, including evenings, weekends, and occasional holidays. Tasks will include all aspects of event management, including guest services, production, facilities, security, parking, vendor management, and box office services.

Essential Job Functions

Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

Assist Event Manager during all phases of event management for renters and vendors of the Event Center for the proper dissemination of event and facility related requirements and informationObserve event management during events at the Event Center at Archer to ensure high level of renter, vendor, and guest satisfactionAssist department staff in event set-up and tear-downProvide excellent customer service to internal and external clientsAssist in preparing event reports, noting attendance, times, significant problems, etc.Interact with other department staff in a courteous, cooperative, and professional mannerCommunicates in a timely fashion any/all problems and proposed solutions to Event ManagerAssist the Marketing and Sponsorship Manager with marketing efforts including creating graphics in Canva, hanging posters and signs, and other duties as neededAssist Event Manager in developing safe and effective event layouts in AutoCADServe as point of contact for specific events at the Event Center at Archer to assist management where neededAssist in administrative duties including answering phone calls, taking event inquiries, and processing paperworkPerforms other duties as assigned or required

Qualifications

Minimum Qualifications:

High School Diploma or equivalent. Must possess a valid driver’s license with an acceptable driving record. Flexible schedule that permits evening and weekend hours.

Knowledge And Skills

Ability to take direction and work independentlyExceptional verbal and written communication skillsExcellent customer service skills over the phone and in-personAbility to multi-task in a fast-paced, dynamic environmentGreat time management and project management skillsAbility to use Microsoft Office productsAbility to work near livestock and farm animalsAbility to occasionally work outside, sometimes in adverse weather conditions

01

Do you have a valid drivers license with an acceptable driving record ? Please go to the following link to see a list of such items: https://www.laramiecountywy.gov/files/sharedassets/public/v/1/human-resources/documents/warm-driving-criteria.pdf

YESNO

02

Do you understand that this is a part-time position that will work no more than 19 hours per week?

YESNO

03

Do you understand that you must have a flexible schedule that permits evening and weekend hours?

YESNO

04

What is your highest level of education?

No EducationHigh School Diploma or GED EquivalentAssociates DegreeBachelors DegreeMasters DegreeDoctorate Degree Required Question