Events Associate/Office Manager

The Events Associate/Office Manager is responsible for the planning, logistics, and execution of a variety of events for Potomac, including trade shows, conferences, sporting events, staff retreats, and our annual conference. Additionally, this role will drive the logistics and efficiency of our office space. Required Skills: • Proven success in event planning or coordination • Certified Meeting Professional (CMP) certification or equivalent preferred • Strong interpersonal and communication skills • Experience in building and maintaining positive business relationships • Excellent organizational skills, including multitasking, time management, and attention to detail • Comfort in handling pressure and making good decisions quickly • Ability to work onsite during events and traveling remotely to plan events, while being headquartered in our home office Responsibilities: • Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives throughout the planning process • Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design • Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, decor, and marketing materials • Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases • Manage office logistics including supplies, events, processes, and work environment • Build and maintain a comprehensive database of industry contacts, vendors, and venues • Troubleshoot any issues that arise on event days To be successful at Potomac, we look for individuals who are not just looking to do a job, but for people who pride themselves on exceptional work.