Events & Community Engagement Manager

About the position

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Events & Community Engagement Manager at the Eugene Family YMCA provides strategic leadership, coordination, and operational oversight for the Y’s portfolio of large-scale community events and multi-event series throughout the year. This role partners closely with program directors, association leadership, and community stakeholders to ensure events are mission-aligned, inclusive, well-executed, and reflective of the Y’s values and brand. The Events & Community Engagement Manager serves as the central point of coordination for planning timelines, logistics, cross-functional communication, vendor management, and post-event evaluation—while honoring shared ownership with departments and program leaders.

Responsibilities

Leads the planning, coordination, and execution of the Y’s major community events and event series, including but not limited to: Healthy Kids Day Walk-It-Off series Welcoming Festival Halloween community event Promoting CommUNITY events and initiatives Member Appreciation events Key All Staff appreciation events (in partnership with HR) Milestone events, such as the Y’s birthday Other association-wide events as assignedAttends community-wide events as a representative of the Y, showcasing our programs and servicesDevelops and maintains standardized event planning frameworks, timelines, and tools to support consistent, high-quality execution across departmentsServes as the primary project manager for association-wide events, ensuring clarity of roles, deadlines, dependencies, and decision-making authorityLead event staff and volunteers. Create timelines, task lists, and run-of-show documents to ensure seamless coordination across rolesPartners with program directors and department leaders to align event goals with program outcomes, community impact, equity commitments, and organizational strategyCoordinates logistics including site planning, permits, vendor contracts, equipment rentals, staffing plans, volunteer needs, safety considerations, and accessibility accommodationsCollaborates with Marketing & Communications staff to support event promotion, branding, messaging, and post-event storytellingCreate, propose, monitor, and manage budgets for all events. Ensure cost-effective operations while maximizing event ROI and impactPropose budget and shepherd YMCA sponsorship of events hosted by partnersTrack attendance, key metrics, and engagement outcomes. Leverage data to inform planning and improve future events.Oversees event budgets in collaboration with finance and department leaders; monitors expenses and ensures fiscal responsibilityBuilds and maintains relationships with community partners, sponsors, vendors, and external stakeholders involved in Y eventsIn partnership with the Philanthropy department, secures sponsorship revenue to support events; including identifying, soliciting, and closing new sponsorship opportunitiesIn partnership with the Philanthropy department, creates customized sponsorship packages and proposals, aligning sponsor interests with event mission and visibility opportunities to maximize financial support and strategic valueDevelops systems for collecting feedback, participation data, and outcome metrics; prepares post-event evaluations and recommendations for continuous improvementEnsures events reflect the Y’s commitment to inclusion, belonging, and equitable access for all community membersParticipates in cross-functional planning meetings, committees, and task forces as assignedSolves complex problems; applies prior research, training, or event management approaches in new ways; develops and recommend new alternatives to senior leaders.Serve as an articulate, confident spokesperson at events and with stakeholders. Demonstrate the ability to present event goals and outcomes to various audiencesCompletes all required trainings as assigned by supervisor, by scheduled due dateMaintains a current, valid Oregon driver’s license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout the term of employmentProtects the organization’s value by keeping information confidential at all timesPerforms other duties as assignedRequirements

Two years of post-high school training in Event Management, Marketing, Communications, Nonprofit Management, or a related field; or an equivalent combination of education and experienceAt least 4-½ years of experience coordinating or managing complex events, programs, or initiatives involving multiple stakeholdersDemonstrated experience managing timelines, logistics, and budgets for large-scale or multi-event initiativesNice-to-haves

Previous experience in a YMCA or nonprofit organizationExperience coordinating community-facing or mission-driven eventsConversational fluency in Spanish or another language commonly spoken in the communityBenefits

Careers | Eugene Family YMCA (eugeneymca.org)