Events Coordinator

Essential Responsibilities Event Planning & Execution • Lead the planning, coordination, and execution of donor cultivation and stewardship events • Serve as primary point of contact for event vendors (venue, catering, A/V, photography, rentals, etc. ), from solicitation through payment • Develop and manage event timelines, budgets, and run-of-show plans • Coordinate logistics with internal teams, speakers, sponsors, and special guests • Manage event materials, registration, guest lists, seating, and on-site logistics • Brief and debrief staff and volunteers for events Event Follow-Up & Stewardship • Coordinate post-event follow-up, including personalized thank-yous and stewardship touchpoints • Collaborate with the Development Associate to ensure event attendance and engagement are accurately recorded in the CRM • Support donor acknowledgment related to event-based giving and sponsorships Communications & Design Support • Lead event-related communications plans (invitations, reminders, follow-up emails) • Prepare event materials and signage • Support website or event platform updates as needed Qualifications Required • 2–4 years of experience in event planning, development, or nonprofit engagement • Extremely high attention to detail • Strong project management and organizational skills • Experience managing vendors and budgets • Excellent interpersonal and communication skills • Experience in hospitality and/or donor relations • Ability to work occasional evenings and weekends for events Preferred • Experience working with Constituent Relationship Management (CRM) donor database • Canva or basic design experience Benefits • Medical, dental, and vision plan • Retirement Account (with 3% 401K matching) • Generous time off policies • Remote work flexibility (2 days remote/week) • Relaxed work atmosphere and dress code Reports to: Chief Development Officer Miami Waterkeeper is committed to the principles of sustainability and environmental stewardship. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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