Events Coordinator

Job Title

Events Coordinator

Location

ANCHORAGE, AK 99515 US (Primary)

Job Type

Full-time

Job Description

SUMMARY

Ouzinkie Native Corporation is seeking an Events Coordinator responsible for planning, organizing, and executing shareholder engagement activities, including the Annual Meeting of Shareholders, informational meetings, and cultural gatherings. This role often involves direct communication with shareholders, managing logistics for in-person and virtual events, and coordinating with departments to deliver benefits.

ESSENTIAL DUTIES & RESPONSIBILITIES
Logistics Management: Everything in an event, from the seating to the audio/visual equipment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise. Plan and oversee all details of events, including venue layout, catering, transportation, AV equipment, promotional materials, special needs requirements, printing, event security and decorations.Vendor and Talent Coordination: Research, select, and manage relationships with vendors (caterers, decorators) and talent (musicians, speakers).Budget Management: Maintain and adhere to event budgets, ensuring profitability or cost-efficiency.On-site Supervision: Manage onsite set-up, tear-down, and day-of operations to resolve issues and ensure smooth execution.Marketing and Promotion: Assist in creating marketing materials and tracking attendee RSVPs.Administration: Manage invitations, guest lists, event materials, volunteers and post-event surveys.Flexibility: Ability to work on weekends or evenings as required by the event schedule.Cultural Competence: A strong understanding of Alaska Native culture, values, and the ANCSA landscape is required.Maintain regular and punctual attendance.Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES

None

Job Requirements

MINIMUM QUALIFICATIONS
Project Management ExperienceOversee events from the initial concept to final delivery based on the established goals, deadlines and budget with cross-functional collaboration.Vendor management, site selection, staff coordination, risk management, and on-site troubleshooting. Proven experience in event planning, coordination, or administrative roles.

Software Proficiency: Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting platforms (Zoom).

DESIRED QUALIFICATIONS AND SKILLS
Exceptional organizational, time-management, and communication skills.Excellent verbal and written communication skills for engaging diverse stakeholders.
EDUCATION

Bachelor's degree in Hospitality Management, Business Administration, Marketing, Communications, or Public Relations preferred (or equivalent work experience). High School Diploma or GED required.

WORK SCHEDULE

Full-time. Ability to work on weekends or evenings as required by the event schedule.

DRIVING REQUIREMENT
Must have or be able to attain a valid state driver's license and be insurable on the company's automobile insurance policy.Driving may be required when traveling and/or short occasional amounts of local driving. The expected driving time is less than 25%.
TRAVEL

Travel, up to 50% of the time, may be required.

PHYSICAL DEMANDS

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to adjust focus; occasional walking or standing, occasional lifting of up to 30 lbs. It is Ouzinkie Native Corporation's business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

WORK ENVIRONMENT

Some of the work is performed in a professional office setting and in some off-site in remote locations during project transitioning with a wide variety of people in different functions, personalities and abilities. Physical and mental ability to travel in small aircraft, by ferry, and small watercraft in extreme weather is necessary.

#ONC

To be considered for this position, all applicants must apply on the company website, https://ouzinkiecareers.hua.hrsmart.com/hr/ats/JobSearch/viewAll

We are a VEVRAA Federal Contractor

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders, and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Posters:

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Benefits Package

Eligible

Education

Other

Category

Professional

Exemption Type

Exempt

Travel

25 - 50%