Events Coordinator

This position will report to the office manager and coordinate and plan events. This person ensures that details fall into place, making sure everything runs smoothly during the entire process. Essential Duties Manage venue bookings and maintain an accurate master event calendar Meet with prospective clients, conduct venue tours, and secure signed contracts Ensure all required event documentation is completed, including insurance coverage through K&K Insurance Process and submit rental payments to the appropriate office Coordinate staffing needs, including scheduling security personnel and additional staff or volunteers Develop detailed event timelines to ensure smooth planning and execution Communicate with vendors and service providers to coordinate event requirements Oversee all on-site event operations, including setup, execution, and breakdown Serve as the main point of contact during events to troubleshoot issues and provide support Monitor event expenses and assist with budget tracking Conduct post-event inspections and document any damages or necessary follow-up Arrange cleaning services and ensure the venue is reset for future use Assist with preparation for health and safety inspections and ensure compliance Ensure compliance with Missouri State Liquor Control regulations Maintain and update the Eventective account, including responding to inquiries and managing listings Manage and update Bishop Hogan Center social media accounts with relevant content and events Work closely with the Diocese of Kansas City–St. Joseph to support and assist with events hosted at the Cathedral and Bishop Hogan Center

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